====== Editing the community calendar ======

With so many Evergreen meetings going on, we decided to create a [[calendar:start|common calendar of Evergreen events]] to help us keep track of everything.

By default, the calendar displays a set of calendars; for example, the "Evergreen ILS Community", "Evergreen ILS Developers", and the "Evergreen ILS Governance Committee" are displayed on the same calendar. You can click the down-arrow on the top-right corner of the calendar to set the filter for the groups in which you are interested; and of course you can click on the **Add Calendar** button at the bottom of the calendar to add the calendar(s) to your own account.

If you want to add an event for a group that doesn't fit into any of these categories, you can; just:
  - Create a new Google Calendar using your Google account (I have a bunch of invites left if you need one!) using **My Calendars** -> **Add** on the left-hand side of the Google Calendar page.
  - Give the calendar a meaningful name. We've been using the pattern **Evergreen ILS ##** so far, to distinguish it from all of the other Evergreen calendars out there :)
  - Check the **Make this calendar public** box to open it up to the world. We want to publish these events without requiring users to log into Google.
  - Add users who should be able to make changes and manage sharing settings; for example, you might want to give the co-chair of your committee the power to edit calendars and add other managers so that there you don't become a single point of failure.
  - Save the calendar. The calendar will be listed on the left-hand side of your general Google Calendar screen.
  - Click the down-arrow beside the calendar that you just added. A context menu displays. Select **Calendar Settings**; the full details of the calendar are at your fingertips.
  - In the **Embed this calendar** section, copy the ''?src=blahblahblah%40group.calendar.google.com'' section of the link and replace "?" with "&".
  - Edit the [[calendar:start|calendar wiki page]] and add ''&src=blahblahblah%40group.calendar.google.com'' to the end of the **<iframe src="** link.
  - Preview the page to ensure your change didn't break the calendar display, then save the page.

===== Creating an event on a specific calendar =====
If you've created a new calendar for your group and added it to the link on the [[calendar:start|calendar wiki page]], any events that you add to that particular calendar will immediately become visible in the combined Evergreen community calendar. Neat, eh?

To add an event to a specific calendar:
  - Log in to your Google account
  - Add an event (click on the time / day at which you want to create the event)
  - Select the appropriate calendar from the **Calendar:** drop-down
  - **Edit event details** and ensure that the privacy is set to **Public**
  - If possible, link to the general web page where you host your meeting agendas and minutes. If you're using a public communication mechanism such as the IRC channel, publish those details too; conference call information, unfortunately, probably won't work all that well.

{{:calendar:adding_an_event.png|Adding an event}}