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====== June 19, 2025 ======
**When**\\
Thursday, June 19, 2025\\
2pm Eastern / 1 pm Central / 11am Pacific

===== Meeting Information =====

Video call link:https://zoom.us/j/95091175018?pwd=bjlBOEVFbjVNOWpNTHgwWTRRNnE2QT09\\
Meeting ID: 950 9117 5018
Passcode: 476258\\
One tap mobile
+16465588656,,95091175018#,,,,*476258# \\

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 ===== Agenda =====

  - Call to order
  - Roll call
  - Approval or Correction of Minutes: [[https://docs.google.com/document/d/1ovJkCy--JC9oWLFBdUDFrnlS-aMGvIhHyZDVrtb1ytE/edit?usp=drive_link|May Minutes]]
  - Treasurer's Report: 
  - Community Reports
    - Development Update (Release Teams, etc.)
    - Outreach Committee
    - Standing Conference Committee
  - Board Subcommittee Reports
    - Finance Committee
    - Bylaws Subcommittee
    - Strategic Plan Implementation Committee
      - Bylaws changes review: [[https://docs.google.com/document/d/1aSz5JDfu9zgRZ9TX8RD1gci5mdL9GqfHFDWkvaGh5qA/edit?usp=sharing|Summary of bylaws changes]], [[https://drive.google.com/file/d/1UgDKzsAwz9aM87PXk5JYZurPWDmqMNB7/view?usp=drive_link|Comparison PDF]], [[https://docs.google.com/document/d/1QdiITFkT08-c_jtZmMZH4EvzIgcQNC5ae9OqXDHKQt4/edit?usp=sharing|Bylaws (The Evergreen Project) 2018]] & [[https://docs.google.com/document/d/1Ov7uAZaD9dDjYs19EsA7se4YWztNS2HNrhFnuZJmr-I/edit?usp=drive_link|Evergreen Bylaws - new 2025.06]]
    - Trademark Committee
      - appointment of new members
  - Discussion topics
    - TEP use / support of the Higher Education Community Vendor Assessment Toolkit (HECVAT)
  - Board Transition
    - Appointment of new Board
    - Board Officer Elections
  - Old Business
    - Records Retention
      - Draft: [[https://docs.google.com/document/d/1RNxSR9XCZcuGrBOqyMxMnytNFfs0z9XTcDBNEu7TIuQ/edit?usp=sharing|Records Retention]]: updated for consistency with Bylaws section 6.11
  - New Business
    - Review & approve [[https://drive.google.com/file/d/1LTjmS0QnEPLVBjK5J4oR7cNWXPmdt4Us/view?usp=sharing|MOU between TEP and the 2026 Conference Local Planning Committee]]
  - Adjourn


===== Minutes =====

Minutes will be available after the conclusion of the meeting.