==== Evergreen Documentation Interest Group ====
==== Draft meeting notes for July 17, 2009 webinar, 4p ET ====

Great meeting, all! I am sorry these notes are un-fancy -- felt sooner and fresher was better than later and fancier. 

Scope statement: Paul and Shannon -- progress -- close -- Paul and Shannon will share with the group (wait for the webinar follow-up email) 

Participant guide -- basically done -- see:
http://evergreen-ils.org/dokuwiki/doku.php?id=evergreen-docs:dig#get_involved 

The wiki: do we want to tidy up the main page and move things like the participant guide to a subpage? kgs, cynthia, shannon -- yes -- Lynn 

Proof of concept -- SITKA will send out links. This provescan work in a distributed fashion wusing heterogeneous toolsets and produce single source documentation.  

Toolset: In work; see the Word-->Oo-->DocBook 4-->DocBook 5 guidelines here:
http://evergreen-ils.org/dokuwiki/doku.php?id=documentation:setting_up_docbook_transforms  

PINES -- question from Jenn: what about local guides?  Jenn/Chris will solicit local documentation and share it 

Environmental scan: Great work, moved back to focusing on high-level details. 

Note: you don't have to use wiki for tables--Karen can upload PDFs as need be. Dokuwiki is a royal pain in the tables dept.  

Needs assessment survey: who does the survey go to? Committees? higher-ups? everyone? Conclusion: cast a broad net. The survey can be cross-tabulated. Watch the order of questions so the key q's are high up. Need to fine-tune the questions on consortial affiliation -- questions -- at least 2

Drupal: Chris, Robin Fay, Steve Wills -- haven't formed a functional workgroup yet -- coalescing but not a big bang yet . group will meet and come up with a recommendation. Steve will do an environmental scan of Drupal activities around DocBook and report back in mid to late August -- Chris will connect Steve with Darren Givens of GPLS. Roma Matott will join the effort. Steve will talk w/ Phil Hunt -- Steve is POC for the functional workgroup. kgs will send out one "forming" email to the 5 (done!). 

We'll "Doodle" our way into the next meeting -- folks agreed that worked really well last time!