===== Notes from the Evergreen Reports Task Force Conference Call =====
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December 8, 2010 -- 2:30PM-3:30PM EDT

Conference line: 1-507-389-1014

** Agenda **
  * Volunteer for notetaker
  * Introductions
  * DIG and Reports
  * Evergreen Conference 2011
  * Mailing List update
  * Other

** In attendance **
  * Jennifer Turner (PALS) -- coordinator
  * Lynn Floyd (SCLENDS)
  * Katherine Gregory (PINES)
  * Steve Sheppard (Evergreen DIG) -- minutes
  * Benjamin Shum (Bibliomation)
  * Amy Terloga (Bibliomation)

** Introductions **
  * Jennifer hosted a quick intro of all attending members.

** DIG and Reports **
  * Discussion of the request from Robert Souilliere in DIG for better Reports documentation.
  * There was a request for volunteers to create new documentation.
  * Lynn provided a one-page list of Frequently Asked Questions that she uses for training at SCLENDS. [[ http://groups.google.com/group/open-ils-reports/files?hl=en | The FAQ is posted here ]] .
    
  * There was also a suggestion to review the results of our Reports program at the 2011 Conference.

** Mailing List **
  * There is an ongoing effort to move the open-ils-reports mailing list from Google Groups to the existing Evergreen mailing lists.
  * Status: currently on hold, pending some reconfiguration of the mailing list servers. Katherine Gregory will follow up.
  * For now we will continue to use the open-ils-reports mailing list at Google Groups.

** Evergreen Conference 2011 **
  * Quick review and discussion of some of last year's programs plus possible programs for 2011.
  * It was noted that the conference allots only about fifty-five minutes for most programs, not enough for a detailed review.
  * An example was given of a program at Bibliomation that required two days to provide in-depth information.
  * During the discussion, Lynn Floyd provided a link to Entity/Relationship (E/R) diagrams of the Evergreen database. [[ http://rscel.evergreen-ils.org/node/1456 | The diagrams can be found here ]] .
  * Amy agreed to handle scheduling of the Reports program.

** Report clean-up scripts **
  * Discussion of reason for need for clean-up scripts, noting that the existing tool "find_orphaned_reports.pl" can find reports but doesn't delete them.
  * Ben forwarded info from Mike Peters of Indiana that describes a solution for deleting old reports. [[ http://open-ils.org/dokuwiki/doku.php?id=scratchpad:random_magic_spells#regularly_scheduled_report_output_purging |  A summary can be found here ]] .

** Next Meeting **

Wednesday, January 12, 2011 - 2:30PM-3:30PM ET

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