====== Evergreen Oversight Board Annual Meeting ======
===== Evergreen International Conference, St. Charles, Missouri =====
==== Monday, April 30, 2018 ====

EOB Meeting at 7:30 p.m. in the Executive Boardroom

==== Board Member Introductions and Roll Call ====

=== Current Members ===
  * Tim Spindler, C/W MARS - Chair
  * Ruth Frasur, Evergreen Indiana - Vice Chair
  * Terran McCanna, Georgia PINES - Secretary
  * Holly Brennan, Homer Public Library, Homer, Alaska
  * Gary Collum, Kenton County Public Library
  * Ron Gagnon, North of Boston Library Exchange (NOBLE)
  * Mike Rylander, Equinox Open Library Initiative
  * Scott Thomas, PaILS (Pennsylvania Integrated Library System)

=== New Members ===
  * Jason Boyer, Evergreen Indiana
  * Anna Goben, Evergreen Indiana
  * Jessica Woolford, Bibliomation

=== Outgoing Members ===
  * Ruth Frasur, Hagerstown Public Library, Evergreen Indiana
  * Sharon Herbert, British Columbia Libraries Cooperative / SITKA (absent)
  * Tim Spindler, C/W MARS


Public Attendees: 6

==== Approval of March 2018 Meeting Minutes ====
  * Minutes: [[http://evergreen-ils.org/meetings/evergreen/2018/evergreen.2018-03-15-13.59.html]]
  * Scott Thomas moved to accept minutes. Ron Gagnon seconded. All present voted to approve unanimously.


==== Changes to Board ====
  * Welcome to Jessica Woolford, Anna Goben, and Jason Boyer.
  * Farewell and thank you to Tim Spindler, Ruth Frasur, and Sharon Herbert.
  * Mike Rylander has been elected the new Chair.
  * Scott Thomas has been elected the new Vice-Chair.
  * Terran McCanna has been re-elected as Secretary.

==== Financial Report ====
  * No update at this time.

==== SFC Update ====
  * Amy Terlaga reports that there is no update at this time, but has a call with the SFC Scheduled.

==== Release Manager ====
  * Bill Erickson has been chosen as the new Release Manager. 
  * No update at this time.

==== Conference Committee ====
  * Amy Terlaga thanked the local conference committee for their excellent work.
  * We are at 176 attendees, which is up from last year.
  * The 2019 conference will be sponsored by PaILS and held in Valley Forge, Pennsylvania.

==== Outreach Committee ====
  * Kathy Lussier said that a secondary, smaller Evergreen logo has been chosen and will be presented soon.

==== Evergreen Fiscal Sponsor and Non-Profit Status ====
  * We are in the final stages of reviewing our new bylaws.
  * The Board will file to incorporate in the state of Missouri, and then apply to the IRS for non-profit status.
  * Mike will work with the SFC to obtain a template for an MOU between the SFC and MOBIUS until the EOB completes the formation of the non-profit corporation and funds and trademarks can be transferred.
  * MOBIUS will work with PaILS on the 2019 conference contracts, and then invoice the SFC for reimbursal for downpayments.
  * The Board will need to choose a Treasurer in order to file the incorporation documents.


//Meeting adjourned at 8:09 pm//