====== Evergreen Project Board Meeting ======
==== Wednesday, April 22, 2020, 2pm ET ====
The meeting was called to order at 2:12 pm ET.

==== Attending Board Member Roll Call ====
  * Jason Boyer, Equinox Open Library Initiative
  * Chris Burton, Niagara Falls Public Library
  * Galen Charlton, Equinox Open Library Initiative
  * Anna Goben, Evergreen Indiana
  * Tiffany Little, GA PINES
  * Jessica Woolford, Bibliomation

==== Guest Roll Call ====
  * Lynn Floyd, Evergreen Indiana
  * Rogan Hamby, Equinox Open Library Initiative
  * Deborah Luchenbill, MOBIUS

==== Approval or Correction of Minutes: March 19, 2020 ====
  * Moved: J. Woolford
  * Seconded: J. Boyer
  * Outcome: All in favor; passed.

==== Reports of the Officers ====
=== Chair ===
  * Things have been on hold pending data collection.

=== Financial report ===
  * Generally no changes with available funds.
  * Expecting a bill of under $1,000 for the non-refundable expenses from the 2020 conference from the GA Board of Regents, including for materials which may be repurposed for later events.
  * Identified mis-entry from Evergreen 2019 conference ledger which has been removed.
  * Outstanding SFC invoice being addressed by MOBIUS.
  * Virtual conference chair reports that the virtual conference does not require any funding.  Keynote speaker has waived honorarium and will still speak.  Reviewing options for collecting donations from participants.
  * Received request from MOBIUS to assume costs of Quickbooks subscription for project.
     * Motion to assume the costs: G. Charlton
     * Second: T. Little
     * Discussion: Need to review how far back they wish to be reimbursed.  G. Charlton will investigate the full extent of the cost.
     * Outcome: Approved unanimously.

=== SFC Updates ===
  * Trademark is being renewed by SFC per our request.
  * No updates received on grant report.

=== Release Managers ===
  * 3.5 being released last week in April.
  * Looking to return to a more consistent schedule.

=== Committee and Task Force Reports ===
== Conference Committees ==
  * 2021 Conference is still expected to move forward as originally planned as an in-person event.  D. Luchenbill will review cancellation terms with D. Bacon so that we're prepared if there's cause to re-evaluate.
  * 2020 Hack-a-way (R. Hamby): Currently up in the air; unlikely to meet in-person due to current environment.  Will poll community on cancelling vs a virtual Hack-a-way in May.

== Outreach Committee ==
The full report is available here: [[http://list.evergreen-ils.org/pipermail/board/2020-April/000126.html|Outreach Committee report]]

==== Old Business ====
  * NFP Status - 1023 submission status: Updating the form with the new term information and A. Goben and G. Charlton will coordinate to submit the form.


==== New Business ====
  * 2020/21 officers: Slate approved unanimously
     * Anna Goben, President
     * Jason Boyer, Vice-President
     * Galen Charlton, Treasurer
     * Tiffany Little, Secretary
  * Secondary banking contact: T. Little will be second signatory, replacing C. Sharp.

==== Next meeting ====
  * Next meeting will be held on May 21, 2020 at 2pm ET.

==== Adjourn ====
Meeting was adjourned at 2:42pm ET.