====== Evergreen Oversight Board Meeting 9/18/2014 Conference Call ======


===== Attendees: =====

  * Ben Hyman, Chair
  * Kathy Lussier
  * Andrea Neiman
  * Yamil Suarez
  * Chauncey Montgomery
  * Grace Dunbar
  * Chris Sharp, Secretary

**Regrets:** Rogan Hamby, Ben Shum

===== Minutes / Actions from last meeting =====

Minutes: http://evergreen-ils.org/meetings/evergreen/2014/evergreen.2014-08-21-14.03.html

Minutes were approved.
===== 
Evergreen vendor listing and related correspondence received (update) =====

==== Review of mailing list discussion regarding vendor policy: ====


Identified need to clarify current vendor listing policy.
  * Grace: Suggestion for publishing community points of contact for vendor selection process.
    * Chris and Andrea expressed willingness to assist
  * Chauncey: Suggestion for publishing boilerplate language for vendor selection process tips.
    * Yamil volunteered to assist with creating boilerplate language.
  * Chauncey: Concerns about the Oversight Board taking too much responsibility in vendor selection process.
  * Yamil: Suggestion to point people to the mailing lists for help selecting vendors.
  * Grace: Question about whether the Oversight Board has a place in addressing egregious vendor situations?
  * Decision to defer action on vendor policy until Rogan is available.
  * Ben: Two Issues: 
    * vendor policy
    * framework/boilerplate
  * Kathy: Concern about EOB stepping in and giving the impression of endorsing particular vendors.
    * Feeling about being on “shaky footing” or on a “slippery slope”
    * Chauncey: concerns about liability
  * Yamil - suggestion to review policy periodically

**ACTION Pending:** Response to correspondence re: complaint about vendor (Ben)

**ACTION:** Review policy at next meeting.

**ACTION:** Yamil will draft boilerplate/FAQ.

===== Outreach Program for Women (update - Kathy) =====

  * Three coding projects, documentation project, UI project
  * Seeing people asking about the project on lists & IRC.
  * Interest being shown for all the projects

===== SFC update (Emergency Fund & OCLC topics) (update - Ben) =====

  * Emergency Fund - in Ben’s inbox
  * Can we park emergency funds at the SFC?
  * Kathy and Ben spoke to SFC - amenable to shaving point from 10% admin fee
  * OCLC topic - Rogan has obtained an opinion about sharing OCLC community locally, then with the community
  * Chris: Question about 10% charge for SFC services.
  * 3% originally
  * increase to 10% was approved across all SFC projects
  * financial oversight, auditing, legal, housekeeping, insurance, etc.

**ACTION Pending:** Emergency Fund proposal to SFC for response (Ben)

===== Evergreen 2.7 Release Manager's Report (Ben H. for Ben S.) =====

Plan is to finish pushing final commits today
All details will be blogged

===== Financial Report =====

http://list.evergreen-ils.org/pipermail/eg-oversight-board/2014-September/000872.html

  * $0.32 increase over last month

===== Evergreen Conference Report (Kathy, for Buzzy) =====

  * Local group hasn’t met with standing conference committee yet.
  * Pulling a budget together for the board - waiting for numbers from venue.
  * Dates still uncertain but May 13-16 have been proposed.