**Evergreen Oversight Board Meeting
October 15, 2015
2:00 p.m. EDT**

**Attendees**

Ben Shum, Chair
Yamil Suarez, Co-Chair
Chris Sharp, Secretary
Ruth Frasur
Andrea Buntz Neiman
Tim Spindler
Grace Dunbar
Chauncey Montgomery

Galen Charlton
Johnnie Pippin 

**Conservancy Ledger**

Financial summary sent out

**Release Manager**

Nominations are open.

**Conference Update - Johnnie**

Keynote Speaker - Jason Hibbetts - opensource.com/RedHat
being asked to field questions
[[http://opensource.com/users/jhibbets]]

Still negotiating with SFC/Eventbrite

Currently working on sponsors.

Equinox - hosting hackfest and platinum sponsorship

Call for proposals - sent on September 30 - deadline January 15, 2016

Who is on the programming committee?

Conference Committees:

Social
Keynote
Event
Program
State Librarians with feelers in all committees.

Jonnie will talk to Tanya about adding community members to the Program Committee to make sure broad interests are represented.

**Hack-A-Way**

Agenda page http://wiki.evergreen-ils.org/doku.php?id=hack-a-way-2015-agenda

Thanks to Kathy for helping put together the Hack-A-Way

11 listed on the agenda page
some locals expected to attend
others will attend remotely

**Meeting Formats**

Ruth - suggested that we schedule teleconference/webinar-style meetings twice a year or quarterly, but stick to IRC for regular meetings.

February meeting will be a webinar.

**Next Meeting**

Thursday, November 19, 2:00 p.m. EST