====== Evergreen Oversight Board Annual Meeting ======
===== Evergreen International Conference, Covington, Kentucky =====
==== Wednesday, April 5, 2017 ====

EOB Meeting at 9:06 a.m. in Riverview

==== Board Member Introductions and Roll Call ====

=== New Members ===

Holly Brennan from Homer Public Library, Homer, Alaska\\
Scott Thomas from PaILS (Pennsylvania Integrated Library System)\\

=== Current Members ===

Tim Spindler, C/W Mars - Chair\\
Ruth Frasur, Hagerstown Public Library, Evergreen Indiana - Vice Chair\\
Terran McCanna, Georgia Public Library Service - Secretary\\
Gary Collum, Kenton County Public Library\\
Ron Gagnon, Noth of Boston Library Exchange (NoBLE)\\
Mike Rylander, Equinox Open Library Initiative\\

=== Outgoing Members ===
Grace Dunbar, Equinox Open Library Initiative\\
Amy Terlaga, Bibliomation\\

Sharon Herbert from the British Columbia Libraries Cooperative/SITKA was unable to attend

One public attendee from King County Public Library – Washington State

==== No committee reports ====


==== March meeting minutes validated ====

==== Old Business ====

=== SFC representative ===

Questions were asked about whether or not the representative to the SFC needs to be either a board member or officer.\\ 
Amy Terlaga, outgoing board member, agreed that she would be interested.\\
The motion was made to update the Rules of Governance to allow non-board members to serve as liaison.\\
Mike Rylander motion, Terran 2nd.  MC\\

Mike Rylander agreed to update the GIT repository.\\
The motion was made to appoint Amy Terlaga to continue as representative to the SFC.\\
Ruth Frasur motion, Terran 2nd, MC\\
=== SFC and Evergreen Project ===

MOBIUS, CW/Mars and Equinox OLI have expressed interest in serving as fiscal agent for Evergreen Project.\\
External group, SPI (Software in the Public Interest), was also mentioned as a possibility.\\
The possibility of forming Evergreen ILS non-profit and contracting out for services.\\
Taskforce will work on compiling a list of tasks/questions for potential umbrella organizations to help vet appropriateness for EG project.  The taskforce will provide this list to the EOB prior to May EOB meeting.
       
The EOB sets a goal of May 2018 to establish means and mechanism for transfer of assets from SFC to as yet unknown fiscal agent.

=== April IRC meeting ===

Meeting will be cancelled in lieu of meeting at conference.  Any 2018 conference budgetary action by the EOB will be taken through email listserv.  Next IRC meeting will be 3rd Thursday of May.

==== New Business ====

=== Rules of Governance ===

Mike Rylander has adjusted the Rules of Governance to reflect the allowance of a non-board member to serve as representative to the Software Freedom Conservancy.\\

Motion to accept changes and push to GIT made by Terran and 2nd provided by Ron.\\

=== Meeting adjourned at 10:20 a.m. ===