====== Governance: Document and resource archive ====== This page hosts drafts and previous versions of Evergreen governance documents. The current authoritative documents can be found on the [[governance:structure|Governance Committee page]]. ====Software Freedom Conservancy application==== Our application to join the [[http://sfconservancy.org/|Software Freedom Conservancy]] has been provisionally accepted; we are now working on the Fiscal Sponsorship Agreement to set up the formal relationship of the Evergreen project as a member of the Conservancy. * Previous drafts of the Fiscal Sponsorship Agreement: * 2011-01-31: **Fiscal Sponsorship Agreement** from Software Freedom Conservancy: {{:governance:evergreen-sponsorship-agreement-2011-01-31.pdf|PDF}} * 2010-12-13 {{:governance:evergreen-sponsorship-agreement-2010-12-13.pdf|PDF}} * 2010-12-07 {{:governance:evergreen-sponsorship-agreement.pdf|PDF}} * Submitted: [[governance:Software Freedom Conservancy membership application]] * [[governance:structure:status20101019|Conservancy application status as of 2010-10-19]] ==== Who shall sign? ==== The Software Freedom Conservancy requested a finalized list of people who will sign the Fiscal Sponsorship Agreement. The Conservancy indicated that they prefer people to sign as individuals, but for those people who believe they must sign on behalf of an organization, the Conservancy would like the organization identified and the rationale for signing on behalf of an organization rather than as an individual. * [[governance:List of people who will sign the Fiscal Sponsorship Agreement]] ====Rules of Governance==== As of March 3, 2011, the Rules of Governance are being maintained in AsciiDoc format in the [[http://git.evergreen-ils.org/?p=contrib/governance.git;a=summary|Evergreen Community Contributions repository]] so that the evolution of the document(s) can be tracked. Instructions for generating PDF and HTML versions can be found in the README file in the same directory. Previous drafts include: * **Basic Rules of Governance draft 2** (2011-03-02) used for bootstrapping the fiscal sponsorship with the Software Freedom Conservancy {{:governance:governance-2011-03-02.pdf|PDF}} * Basic Rules of Governance, **draft 1** (2011-02-25): {{:governance:oversight_board_rules_2011_02_25.odt|OpenDocument}} {{:governance:oversight_board_rules_2011_02_25.pdf|PDF}} * "Focused purpose" proposal: {{:governance:esf_focused_2010_10_21.odt|OpenDocument}} {{:governance:esf_focused_2010_10_21.pdf|PDF}} ([[http://list.georgialibraries.org/pipermail/evergreen-governance-l/2010-October/000265.html|Proposed by Dan Scott]] on October 21, 2010) * "Single unified organization" proposal: {{:governance:esf_governance_rules_10.20.2010.odt|OpenDocument}} {{:governance:esf_governance_rules_10.20.2010.doc|Word}} {{:governance:esf_governance_rules_10.20.2010.pdf|PDF}} ([[http://list.georgialibraries.org/pipermail/evergreen-governance-l/2010-October/000220.html|Proposed by Jim Corridan]] on October 20, 2010) * Public draft 1: [[governance:structure:draft_rules|Evergreen Software Foundation - Draft Rules of Governance]] ({{:governance:esf_governance_rules_10.1.2010.odt|OpenDocument}}) ({{:governance:esf_governance_rules_10.1.2010.doc|Word}}) ([[http://libmail.georgialibraries.org/pipermail/open-ils-general/2010-October/003469.html|Posted to the Evergreen General mailing list]] for review on Friday, October 1, 2010) ===== Background resources ===== ==== Non-profit structures ==== * Podcast discussing [[http://www.softwarefreedom.org/podcast/2009/oct/27/0x19/|non-profit organization structures]] in the United States and their reporting requirements, with some discussion about the difference between 501(c)(3) and 501(c)(6). ==== Examples of other free/open-source foundations ==== === Software Freedom Conservancy member project governance models === * SugarLabs governance model (http://wiki.sugarlabs.org/go/Sugar_Labs/Governance) * SugarLabs formed a seven-member "Oversight Board" responsible for the regular operations of the project (and explicitly _not_ getting involved in technical discussions); the board has regular meetings via IRC that are open, publicly logged, and posted * the members of the SugarLabs Oversight Board all sign the agreement with the Conservancy, but choose one member of the Oversight Board to represent the project in their communications with the Conservancy * Inkscape project has just one representative who signed the Conservancy agreement - of course, he is one of the founders of the Inkscape project, so there's a high level of trust implicit in that relationship. In general, Inkscape seems to have less formal structure (http://wiki.inkscape.org/wiki/index.php/ContactInfo seems to ssum that up - lightweight but with well defined roles). * Wine (http://www.mail-archive.com/wine-devel@winehq.org/msg49777.html). Also note the Wine conference tie-in (which might be of interest to the broader governance committee): "... all spending by the SFC on Wine's behalf for the last few years has been related to Wineconf. That has either been to pay for conference expenses directly (as in Reading, 2 years ago), or to help defray travel costs for Wine contributors to come to Wineconf (as happened this year)" * Twisted Software Foundation (http://twistedmatrix.com/trac/wiki/TwistedSoftwareFoundation) - very informal. Note the push for sponsorship, with the benefit of getting front-page linkage from the project home page dangled for such sponsorship, along with the (far more dubious to me) access to a "sponsor-only mailing list". === Other free software project governance models === * [[http://www.apache.org/foundation/|Apache Software Foundation]] - [[http://www.apache.org/foundation/bylaws.html|bylaws]] * [[http://www.mozilla.org/foundation/about.html|Mozilla Foundation]] - [[http://www.mozilla.org/foundation/documents/mf-bylaws.pdf|bylaws]] * [[http://www.openbsdfoundation.org/|OpenBSD Foundation]] - [[http://www.openbsdfoundation.org/foundation/bylaws.html|bylaws]] * [[http://www.perlfoundation.org/|The Perl Foundation]] - [[http://www.perlfoundation.org/legal|legal documents]] * [[http://kudos.koha.org/news/minutes-from-the-alamw-kudos-meeting/|KUDOS - U.S.based Koha users group - ALA Mid-Winter 2010 meeting minutes]]