Evergreen Outreach Committee Meeting
February 3rd, 2021 2 p.m. Eastern, 11 a.m. Pacific

**In Attendance**
  * Ruth Frasur
  * Ron Gagnon
  * Rogan Hamby
  * Debbie Luchenbill
  * Andrea Neiman (minutes)
  * Jennifer Weston

**Recurring**
  * Community Spotlight (Andrea, Ruth) - [[https://docs.google.com/forms/d/e/1FAIpQLSd9NQNneP-zk_wMn9iGs1KWkFjEKbicgf9s3mq3BvRm5pmgJw/viewform|form]]
    * Proposal to move to quarterly, Feb, May, August, November was agreed to by all
    * Erica Rohlfs for Q1 2021
    * Q2 nominees will be discussed at next month's meeting
  * Press releases (Ron) 
    * Nothing scheduled previously
    * Ron will put one together for the Conference
    * Also on the PR horizon is 3.7 release
  * Image archive (Ruth)
    * Nothing to report this month
  * 2020 Annual Report (Andrea, Rogan) 
    * Template for 8.5 x 11 layout created
    * Content assignments:
      * [[https://docs.google.com/spreadsheets/d/1bvup5TzF6OFfi05BMWIdc_D5cDULbNqfj8ypRwOD6vk/edit?usp=sharing|Spreadsheet]]
      * Community Spotlights: Andrea will keep this (ask for headshots!)
      * Nonprofit: Debbie will talk to Anna and Galen
      * Committees: Jennifer will wrangle this
      * Committers: Andrea will data-mine; Ruth will create infographics
      * Releases: Ron will mine 2020's press releases for this content
      * New Libraries: Ruth will take the lead on this
      * Donors: People & orgs that directly donated to TEP in 2020; Rogan will reach out to each person and org asking for permission to share their names
    * Initial content due March 31  
  * Merchandise (Debbie, Rogan)
    * Will be discussed more fully at Friday's Conference Committee meeting
    * New quote t-shirt?
      * Rogan will pull current pinesol list (214 quotes)
      * Andrea will put together a culled long-list for Outreach review

Meeting adjourned 2:47pm ET