=====Evergreen Outreach Committee Meeting Agenda=====
June 6, 2018\\
2 pm Eastern\\ 

Present:   Kathy Lussier, Rogan Hamby, Amy Terlaga, Meme Marlow

Absent:  Ron Gagnon, Andrea Neiman, Chris Maas


====Annual report recap - any changes for next year?====

Software issues to work out - Scribus was used this year so that more people could help out, but it’s not a very collaborative piece of software.  Rogan - when you load a file, there are certain things from your local PC (settings) that it absorbs so that another person working on it has difficulties with these local settings.  Kathy - we’ll try to address these things sometime this year.   Printing - font size was bigger and more readable, not as much content but that’s okay.  More PR than anything else.

====Evergreen logo====
the new logo looked good.  Invoice to be sent to Amy so that she can get it to the SFC along with an explanation and reference to Board minutes.

====Merchandise booth====
Collected $444 at the booth

Earned $650 through conference t-shirt pre-orders

Bottle openers sold well. Other merchandise sold in smaller amounts.

T-shirt sales not as high.  Rogan can dig up the sold quantities.  Rogan hopes to have leftover merchandise shipped to MOBIUS.  Equinox is absorbing the cost.  Rogan’s only concern - shipping the notebooks which are heavy.  132 left.  May need some reimbursement from the Project on the shipping of these.

For next year - may be good on T-shirts.  Just do a conference T-shirt.  Move inventory we have on the T-shirts.  60 bottle openers left.

EOB suggestion to re-introduce pins as a conference perk - 100 universal minimum order, bundle into conference registration?  Amy to talk to conference committee. Maybe a sponsorship for the pins?   Amy will also ask about a small sponsorship to add one item to the merchandise table.

====ALA Annual program====
 - June 23 in New Orleans [[https://evergreen-ils.org/evergreen-at-ala-annual-open-source-software-is-not-just-for-tech-gurus/]]

====Outreach Budget Request for EOB====

[[https://docs.google.com/spreadsheets/d/1oScw-NHXwFnNx5O8rLxtt9UTnn2BmsIYPjuLPe0Blds/edit?usp=sharing|Outreach Budget Request for EOB]]

Projector needed for ALA conferences

Pens - Rogan will have Galen take them to ALA

Bumper stickers as a give-away

Shipping - we didn’t spend any this year because Equinox absorbed it, but we need to build it in for this upcoming year

Printing - lower than this year

The committee approved the proposed budget


====Outreach Committee charge to support and encourage community participation====

Outreach Committee charge to support and encourage community participation - Andrea Neiman will be joining us.  She may come up with one project to encourage community participation.  This will be discussed during our next call.

Next meeting - Wednesday, August 1, 2pm EST.