Outreach Committee Meeting Minutes
May 6th 2020, 2pm EDT

Attending: Amy, Andrea (minutes), Debbie, Galen, Kean, Rogan, Ron

Agenda: https://wiki.evergreen-ils.org/doku.php?id=outreach:meetings:2020-05-06:agenda

  * Annual Report (Rogan/Andrea)
    * Has been distributed; sleep mode til October
  * Community Spotlight (Andrea)
    * May’s nomination selected
    * ABN to send list of total noms & reminder for Outreach List
  * Press Releases (Ron)
    * Last PR run by Marshall Breeding
    * Working on something out of Annual Report 
  * LITA Blog Post (Andrea)
    * Nothing to report
  * Online Conf (Andrea)
    * Schedule
      * Draft schedule OK
      * Community Dev Update - Galen will organize; block out 30-60 minutes; wherever it fits but preferably not on the last day
      * ABN will send draft to presenters w/ Comm Dev Update included (CC committee)
    * Zoom hosting schedule
      * ABN to send to hosts & ask for logo
    * Zoom admin options
      * Amy to investigate some of these
      * Relevant articles:
        * [[https://support.zoom.us/hc/en-us/articles/115005474943-Meeting-and-webinar-comparison|Meeting vs webinar]]
        * [[https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-disabling-in-meeting-chat|Controlling chat]]
    * Captioning update
      * Equinox working on sponsorship, expecting imminent approval
      * May seek cosponsor or two
      * Provider selection by Monday at the latest
    * Interstitial slide - [[https://www.dropbox.com/s/j4agacxekeo63i4/Online%20Conference%20Slide.png?dl=0|here]]  
      * Approved
    * Virtual Happy Hour
      * 15 minutes after last Wednesday session - 5:15pm
      * Hosted by Bibliomation
      * Breakout rooms?
      * Ask if people are willing to host breakout rooms on the Google Form
      * Amy will test this with Biblio staff
    * Misc
      * Next public comms: early next week - schedule, signup form, sponsors
      * ABN to create Google Form
      * Next meeting for Online Conf: Wednesday 13th 2pm ET
      * Rogan will send Hangouts link
      * No further updates re donations; we might not have this ready in time regardless

Adjourned 2:42pm EDT