**Evergreen Outreach Committee Meeting**

November 4th, 2020 2 p.m. Eastern, 11 a.m. Pacific

[[outreach:meetings:2020-11-04:agenda|Agenda]]

**Present**

  * Lynn Floyd, Indiana State Library
  * Ruth Frasur, Indiana State Library
  * Ron Gagnon, NOBLE
  * Rogan Hamby, Equinox
  * Andrea Buntz Neiman (minutes), Equinox

**Recurring**
  * Community Spotlight (Andrea update) - [[https://docs.google.com/forms/d/e/1FAIpQLSd9NQNneP-zk_wMn9iGs1KWkFjEKbicgf9s3mq3BvRm5pmgJw/viewform|form]]
    * Rogan Hamby was October's CommSpot
    * November's nominee was agreed upon
    * ACTION: Andrea will reach out to November's nominee
  * Press releases (Ron)
    * Sent out 3.6 press release; was picked up by Marshall's site  
  * Image archive (Ruth)
    * Has a plan of attack: scrape old Flickr and establish a new Flickr
    * ACTION: Rogan will scrape site and deliver archive to Ruth
    * Reminder to share the new Flickr logins with a wider audience
  * 2020 Annual Report (Rogan & Andrea)
    * Andrea & Rogan will be meeting on Monday 11/9 to plan

**New Business**
  * Folding Hack-A-Way Into Outreach 
    * Agreed that we will do this
    * ACTION: Rogan will inform TEP Board of this
  * Adding a second person to Spotlight 
    * Ruth will assist with this
  * Review of the Hopin.to Event and Compare to Zoom for future events (volunteers)
    * Rogan, Andrea, Ruth, Lynn, Terran will work on this
  * Calendar for Events next year?  Conference/UserGroup/Hack-A-Way?  (note a call on in person versus remote Hack-A-Way won't be made until 1st Quarter 2021). 
    * Andrea will Chair the Online Conference Committee
      * ACTION: Andrea will start to convene a team, including representatives from the standing Conference Committee & Local Conference Committee as well as Outreach (and other interested community members)
        * Potential members: Terran, Debbie, Katie, Jennifer?
      * Will need a conference email address
      * Will need to work out money & sponsorship questions more carefully
    * User Group - skip this for now; though the New Dev Working Group might be organizing something in the timeframe between now and the Online Conference

**WIKI Clean up Project**
  * Little activity this month; will regroup next month

Meeting adjourned 2:59pm ET