Evergreen Outreach Committee Meeting
August 3, 2022 2 p.m. Eastern, 11 a.m. Pacific

Attending: Rogan Hamby, Kean (IVPL-PaILS), Jennifer Weston, Deborah Luchenbill, Ruth Frasur (minutes)

**Minutes**

  * Press releases (Rogan)
    * Ron has released several press releases including a recap of the conference.
  * Community Spotlight (Andrea, Ruth) - [[https://docs.google.com/forms/d/e/1FAIpQLSd9NQNneP-zk_wMn9iGs1KWkFjEKbicgf9s3mq3BvRm5pmgJw/viewform|form]] - Committee will choose someone at September committee meeting from nominations and have spotlight ready by end of 2022Q3 or early part of 2022Q4.
  * Image archive (Ruth)
    * Jennifer Weston shared link to archived conference presentation on [[https://www.slideshare.net/tararobertson/evergreen-unsung-heroes|Evergreen's unsung heroes]]. 
  * Hack-A-Way (Rogan)
    * date selection closes this Friday (August 5)
    * Small group of community members to develop comparison model for potential platforms in the next month or so.
  * Annual Report (Rogan)
    * 2021 Annual Report was distributed on last day of 2022 Evergreen Online Conference.
    * Planning for 2022 Annual Report will begin in November 2022.
    * Acknowledge that in-person conferences tend to generate significantly more content for the annual report than online conferences.
  * Merchandise (Debbie, Rogan)
    * Discussion re: different philosophical approaches to TEP merchandise - general "community goodwill" vs. "revenue generation."
    * Challenges w/ managing inventory/stock make Print-on-demand (POD) w/ lowest cost possible for customer more attractive.
    * Redbubble situation spurs search for POD alternatives.
    * Jennifer and Deborah will work with Rogan to develop comparison matrix.
  * Conference Videos
    * Rogan is working on getting these uploaded as time and circumstance allow.
  * Website Planning
    * On pause for the time being.
  * Social Media Content
    * Good entry point for community member.
    * Does not need to be a member of the outreach committee
  * Standing Conference Committee
    * Website has been updated to current membership

Adjourned 2:45pm EDT