Evergreen Outreach Committee Meeting
October 5th 2022 - 2 p.m. Eastern, 11 a.m. Pacific

In attendance: Rogan Hamby, Jennifer Weston, Debbie Luchenbill, Andrea Neiman (minutes), Kathryn Nesbit

Called to order 2:10pm ET

**Minutes**
  * Community Spotlight (Andrea, Ruth) - [[https://docs.google.com/forms/d/e/1FAIpQLSd9NQNneP-zk_wMn9iGs1KWkFjEKbicgf9s3mq3BvRm5pmgJw/viewform|form]]
    * Move this to Annual Report for future agendas
  * Press releases (Ron)
    * No updates this month
  * Image archive (Ruth)
    * No updates this month
  * Hack-A-Way (Rogan)
    * October 24th - 26th 
    * Awaiting Board approval for Hopin expenditure
    * Future online events?
  * Annual Report 2022
    * Planning will start in November
    * Report will be delivered in April at the conference
    * For this year we will only produce a digital copy - if there's feedback about this, we might reevaluate doing a print copy for the 2023 report
  * Merchandise (Debbie, Jennifer, Rogan)
    * Merchandising alternatives - Sellfy, Printify, Zazzle, CafePress, Threadless, Spring
    * Costs are similar & the question now is "which do we like best"
    * Some sites have fewer options but we probably don't need a lot of extraneous merch
    * We will finalize options at December's meeting & make a TEP Board request for their January meeting
  * Social Media - scheduling regular content for Facebook & Twitter (Kathryn)
    * ACTION: Kathryn will send Rogan her Twitter / Facebook account info
    * ACTION: Rogan will add Kathryn to the EG community Twitter / Facebook, and send her web logo stuff etc.
    * In November's meeting we will plan out some social media posts 
  * Other business?
    * Some discussion of future Hackaways

Adjourned 2:38pm