Authorities in Evergreen 2.0

You can load authority records into your Evergreen instance and use those authority records to control the fields in bibliographic records.

Some of the authority-oriented features in Evergreen 2.0 include:

• Following the Library of Congress standard, a field in a bibliographic record is controlled by an authority record when it contains a ‡0 subfield. In Evergreen, the system control number in the ‡0 subfield is always interpreted as the local ID for the authority record.
• When an authority record is edited or merged with another authority record, changes in authority records are automatically propagated to linked bibliographic records.
• A user interface for managing authorities, including searching, editing, merging, and deleting authorities.
• A script for linking fields in a set of uncontrolled bibliographic records to a set of authority records.

Some of the limitations of authorities in Evergreen 2.0 include:

• "Manage authorities" searches only match the 1XX fields of authority records. "MARC Editor" context menu searches search the 4XX and 5XX fields that correspond to the 1XX fields.
  • Field mappings for authority searches are currently hard-coded into the following categories:
    • Author: 100‡a, 110‡a, 111‡a
    • Subject: 148‡a, 150‡a, 151‡a, 155‡a
    • Title: 130‡a
    • Topic: 150‡a
• Authority records can only control bibliographic records; no linkage from authority record to authority record is currently supported. So, for example, an authority record containing a 5XX see also from field cannot have that field controlled by the appropriate authority record that contains the value as its 1XX field.

Authority tasks include:

• importing_authority_records
• creating_authority_records
• searching_for_authority_records
• editing_authority_records
• merging_authority_records
• deleting_authority_records
• controlling_bibliographic_records_with_authority_records