Evergreen Oversight Board Meeting 9/18/2014 Conference Call
Attendees:
Ben Hyman, Chair
Kathy Lussier
Andrea Neiman
Yamil Suarez
Chauncey Montgomery
Grace Dunbar
Chris Sharp, Secretary
Regrets: Rogan Hamby, Ben Shum
Minutes / Actions from last meeting
Evergreen vendor listing and related correspondence received (update)
Review of mailing list discussion regarding vendor policy:
Identified need to clarify current vendor listing policy.
Grace: Suggestion for publishing community points of contact for vendor selection process.
Chauncey: Suggestion for publishing boilerplate language for vendor selection process tips.
Chauncey: Concerns about the Oversight Board taking too much responsibility in vendor selection process.
Yamil: Suggestion to point people to the mailing lists for help selecting vendors.
Grace: Question about whether the Oversight Board has a place in addressing egregious vendor situations?
Decision to defer action on vendor policy until Rogan is available.
Ben: Two Issues:
vendor policy
framework/boilerplate
Kathy: Concern about EOB stepping in and giving the impression of endorsing particular vendors.
Yamil - suggestion to review policy periodically
ACTION Pending: Response to correspondence re: complaint about vendor (Ben)
ACTION: Review policy at next meeting.
ACTION: Yamil will draft boilerplate/FAQ.
Outreach Program for Women (update - Kathy)
Three coding projects, documentation project, UI project
Seeing people asking about the project on lists &
IRC.
Interest being shown for all the projects
SFC update (Emergency Fund & OCLC topics) (update - Ben)
Emergency Fund - in Ben’s inbox
Can we park emergency funds at the SFC?
Kathy and Ben spoke to SFC - amenable to shaving point from 10% admin fee
OCLC topic - Rogan has obtained an opinion about sharing OCLC community locally, then with the community
Chris: Question about 10% charge for SFC services.
3% originally
increase to 10% was approved across all SFC projects
financial oversight, auditing, legal, housekeeping, insurance, etc.
ACTION Pending: Emergency Fund proposal to SFC for response (Ben)
Evergreen 2.7 Release Manager's Report (Ben H. for Ben S.)
Plan is to finish pushing final commits today
All details will be blogged
Financial Report
Evergreen Conference Report (Kathy, for Buzzy)
Local group hasn’t met with standing conference committee yet.
Pulling a budget together for the board - waiting for numbers from venue.
Dates still uncertain but May 13-16 have been proposed.