Evergreen Oversight Board Annual Meeting

EOB Meeting at 7:30 p.m. in the Executive Boardroom

• Tim Spindler, C/W MARS - Chair
• Ruth Frasur, Evergreen Indiana - Vice Chair
• Terran McCanna, Georgia PINES - Secretary
• Holly Brennan, Homer Public Library, Homer, Alaska
• Gary Collum, Kenton County Public Library
• Ron Gagnon, North of Boston Library Exchange (NOBLE)
• Mike Rylander, Equinox Open Library Initiative
• Scott Thomas, PaILS (Pennsylvania Integrated Library System)

• Jason Boyer, Evergreen Indiana
• Anna Goben, Evergreen Indiana
• Jessica Woolford, Bibliomation

• Ruth Frasur, Hagerstown Public Library, Evergreen Indiana
• Sharon Herbert, British Columbia Libraries Cooperative / SITKA (absent)
• Tim Spindler, C/W MARS

Public Attendees: 6

• Minutes: http://evergreen-ils.org/meetings/evergreen/2018/evergreen.2018-03-15-13.59.html
• Scott Thomas moved to accept minutes. Ron Gagnon seconded. All present voted to approve unanimously.

• Welcome to Jessica Woolford, Anna Goben, and Jason Boyer.
• Farewell and thank you to Tim Spindler, Ruth Frasur, and Sharon Herbert.
• Mike Rylander has been elected the new Chair.
• Scott Thomas has been elected the new Vice-Chair.
• Terran McCanna has been re-elected as Secretary.

• No update at this time.

• Amy Terlaga reports that there is no update at this time, but has a call with the SFC Scheduled.

• Bill Erickson has been chosen as the new Release Manager.
• No update at this time.

• Amy Terlaga thanked the local conference committee for their excellent work.
• We are at 176 attendees, which is up from last year.
• The 2019 conference will be sponsored by PaILS and held in Valley Forge, Pennsylvania.

• Kathy Lussier said that a secondary, smaller Evergreen logo has been chosen and will be presented soon.

• We are in the final stages of reviewing our new bylaws.
• The Board will file to incorporate in the state of Missouri, and then apply to the IRS for non-profit status.
• Mike will work with the SFC to obtain a template for an MOU between the SFC and MOBIUS until the EOB completes the formation of the non-profit corporation and funds and trademarks can be transferred.
• MOBIUS will work with PaILS on the 2019 conference contracts, and then invoice the SFC for reimbursal for downpayments.
• The Board will need to choose a Treasurer in order to file the incorporation documents.

Meeting adjourned at 8:09 pm