Evergreen Project Board Meeting

The meeting was called to order at 2:12 pm ET.

• Jason Boyer, Equinox Open Library Initiative
• Chris Burton, Niagara Falls Public Library
• Galen Charlton, Equinox Open Library Initiative
• Anna Goben, Evergreen Indiana
• Tiffany Little, GA PINES
• Jessica Woolford, Bibliomation

• Lynn Floyd, Evergreen Indiana
• Rogan Hamby, Equinox Open Library Initiative
• Deborah Luchenbill, MOBIUS

• Moved: J. Woolford
• Seconded: J. Boyer
• Outcome: All in favor; passed.

• Things have been on hold pending data collection.

• Generally no changes with available funds.
• Expecting a bill of under $1,000 for the non-refundable expenses from the 2020 conference from the GA Board of Regents, including for materials which may be repurposed for later events.
• Identified mis-entry from Evergreen 2019 conference ledger which has been removed.
• Outstanding SFC invoice being addressed by MOBIUS.
• Virtual conference chair reports that the virtual conference does not require any funding. Keynote speaker has waived honorarium and will still speak. Reviewing options for collecting donations from participants.
• Received request from MOBIUS to assume costs of Quickbooks subscription for project.
  • Motion to assume the costs: G. Charlton
  • Second: T. Little
  • Discussion: Need to review how far back they wish to be reimbursed. G. Charlton will investigate the full extent of the cost.
  • Outcome: Approved unanimously.

• Trademark is being renewed by SFC per our request.
• No updates received on grant report.

• 3.5 being released last week in April.
• Looking to return to a more consistent schedule.

• 2021 Conference is still expected to move forward as originally planned as an in-person event. D. Luchenbill will review cancellation terms with D. Bacon so that we're prepared if there's cause to re-evaluate.
• 2020 Hack-a-way (R. Hamby): Currently up in the air; unlikely to meet in-person due to current environment. Will poll community on cancelling vs a virtual Hack-a-way in May.

The full report is available here: Outreach Committee report

• NFP Status - 1023 submission status: Updating the form with the new term information and A. Goben and G. Charlton will coordinate to submit the form.

• 2020/21 officers: Slate approved unanimously
  • Anna Goben, President
  • Jason Boyer, Vice-President
  • Galen Charlton, Treasurer
  • Tiffany Little, Secretary
• Secondary banking contact: T. Little will be second signatory, replacing C. Sharp.

• Next meeting will be held on May 21, 2020 at 2pm ET.

Meeting was adjourned at 2:42pm ET.