Evergreen Oversight Board Meeting 9/18/2014 Conference Call

Attendees:

Regrets: Rogan Hamby, Ben Shum

Minutes were approved.

Evergreen vendor listing and related correspondence received (update)

Identified need to clarify current vendor listing policy.

Grace: Suggestion for publishing community points of contact for vendor selection process.
- Chris and Andrea expressed willingness to assist
Chauncey: Suggestion for publishing boilerplate language for vendor selection process tips.
- Yamil volunteered to assist with creating boilerplate language.
Chauncey: Concerns about the Oversight Board taking too much responsibility in vendor selection process.
Yamil: Suggestion to point people to the mailing lists for help selecting vendors.
Grace: Question about whether the Oversight Board has a place in addressing egregious vendor situations?
Decision to defer action on vendor policy until Rogan is available.
Ben: Two Issues:
- vendor policy
- framework/boilerplate
Kathy: Concern about EOB stepping in and giving the impression of endorsing particular vendors.
- Feeling about being on “shaky footing” or on a “slippery slope”
- Chauncey: concerns about liability
Yamil - suggestion to review policy periodically

ACTION Pending: Response to correspondence re: complaint about vendor (Ben)

ACTION: Review policy at next meeting.

ACTION: Yamil will draft boilerplate/FAQ.

Emergency Fund - in Ben’s inbox
Can we park emergency funds at the SFC?
Kathy and Ben spoke to SFC - amenable to shaving point from 10% admin fee
OCLC topic - Rogan has obtained an opinion about sharing OCLC community locally, then with the community
Chris: Question about 10% charge for SFC services.
3% originally
increase to 10% was approved across all SFC projects
financial oversight, auditing, legal, housekeeping, insurance, etc.

ACTION Pending: Emergency Fund proposal to SFC for response (Ben)

Plan is to finish pushing final commits today All details will be blogged