Evergreen Outreach Committee Meeting August 7th, 2024 4 p.m. Eastern, 1 p.m. Pacific

Attending: Rogan Hamby, Stephanie Leary, Debbie Luchenbill, Andrea Buntz Neiman (minutes), Kathryn Nesbit

Called to order at 2:02pm ET

• Web Site, Current (Stephanie) -
  • New content outline / wireframe – please leave comments and feedback!
  • Test site / new WordPress theme – in progress; let Stephanie know if you can't log in
  • No update - need to regroup and see what's still pending
  • Website Survey - https://docs.google.com/document/d/1ybScblQIHpW8I98jVerRx6KXP4fsLSlctLEXnm3Rlrg/edit?usp=sharing
    • Generally approved - Rogan will translate this into a survey & circulate
• Press releases (Katherine)
  • Not present; no update
• Social Media (Kathryn)
  • Platform discussions
    • Rogan is trying to regain control of LinkedIn account
    • Instagram is not ideal (we are not visual)
    • Kathryn will give reviews & opinions next month
• Hack-A-Way (Rogan)
  • We need more rooms sold!
• Board intends to review groups associated with project (Rogan)
  • Forthcoming discussion among Outreach and its mission
  • Removing old items (fundraising) and focusing on what we actually do (communications)
• Outreach Budget (Rogan)
  • Designer for Annual Report
  • Social media management tool - Fedica
  • Monthly newsletter? Possibly MailerLite.
• Project Management for Outreach (Discussion)
  • Tools: Trello, Notion.io, Monday
  • Ideally, we should unify tooling with other groups
  • Requirements: task lists, assignments, recurring tasks, email reminders, visual display, GSuite integration
  • Other needs: cost, number of accounts, ease of management, nonprofit options, task import / export, task discussion tools
  • If the board is considering Slack, there are PM tools there as well
  • Next month demos:
    • Stephanie - Monday
    • Rogan - Notion
    • Debbie - Trello
  • Debbie will get a rubric together for evaluating the PM tool
  • Stretch goal: if our tool can mirror tasks to Jira / other tools, even better!
• Outreach: the Gritty Reboot (Discussion)
  • Consider working meetings / workshops as needed - concerns about time for these
  • Alternate meetings with work sessions?
  • Be more focused in meetings!
  • Parcel out workload to be achievable each month

Meeting adjourned at 4:52PM ET