Outreach Committee Meeting Minutes May 6th 2020, 2pm EDT

Attending: Amy, Andrea (minutes), Debbie, Galen, Kean, Rogan, Ron

Agenda: https://wiki.evergreen-ils.org/doku.php?id=outreach:meetings:2020-05-06:agenda

• Annual Report (Rogan/Andrea)
  • Has been distributed; sleep mode til October
• Community Spotlight (Andrea)
  • May’s nomination selected
  • ABN to send list of total noms & reminder for Outreach List
• Press Releases (Ron)
  • Last PR run by Marshall Breeding
  • Working on something out of Annual Report
• LITA Blog Post (Andrea)
  • Nothing to report
• Online Conf (Andrea)
  • Schedule
    • Draft schedule OK
    • Community Dev Update - Galen will organize; block out 30-60 minutes; wherever it fits but preferably not on the last day
    • ABN will send draft to presenters w/ Comm Dev Update included (CC committee)
  • Zoom hosting schedule
    • ABN to send to hosts & ask for logo
  • Zoom admin options
    • Amy to investigate some of these
    • Relevant articles:
      • Meeting vs webinar
      • Controlling chat
  • Captioning update
    • Equinox working on sponsorship, expecting imminent approval
    • May seek cosponsor or two
    • Provider selection by Monday at the latest
  • Interstitial slide - here
    • Approved
  • Virtual Happy Hour
    • 15 minutes after last Wednesday session - 5:15pm
    • Hosted by Bibliomation
    • Breakout rooms?
    • Ask if people are willing to host breakout rooms on the Google Form
    • Amy will test this with Biblio staff
  • Misc
    • Next public comms: early next week - schedule, signup form, sponsors
    • ABN to create Google Form
    • Next meeting for Online Conf: Wednesday 13th 2pm ET
    • Rogan will send Hangouts link
    • No further updates re donations; we might not have this ready in time regardless

Adjourned 2:42pm EDT