Evergreen Outreach Committee Meeting

November 4th, 2020 2 p.m. Eastern, 11 a.m. Pacific

Agenda

Present

• Lynn Floyd, Indiana State Library
• Ruth Frasur, Indiana State Library
• Ron Gagnon, NOBLE
• Rogan Hamby, Equinox
• Andrea Buntz Neiman (minutes), Equinox

Recurring

• Community Spotlight (Andrea update) - form
  • Rogan Hamby was October's CommSpot
  • November's nominee was agreed upon
  • ACTION: Andrea will reach out to November's nominee
• Press releases (Ron)
  • Sent out 3.6 press release; was picked up by Marshall's site
• Image archive (Ruth)
  • Has a plan of attack: scrape old Flickr and establish a new Flickr
  • ACTION: Rogan will scrape site and deliver archive to Ruth
  • Reminder to share the new Flickr logins with a wider audience
• 2020 Annual Report (Rogan & Andrea)
  • Andrea & Rogan will be meeting on Monday 11/9 to plan

New Business

• Folding Hack-A-Way Into Outreach
  • Agreed that we will do this
  • ACTION: Rogan will inform TEP Board of this
• Adding a second person to Spotlight
  • Ruth will assist with this
• Review of the Hopin.to Event and Compare to Zoom for future events (volunteers)
  • Rogan, Andrea, Ruth, Lynn, Terran will work on this
• Calendar for Events next year? Conference/UserGroup/Hack-A-Way? (note a call on in person versus remote Hack-A-Way won't be made until 1st Quarter 2021).
  • Andrea will Chair the Online Conference Committee
    • ACTION: Andrea will start to convene a team, including representatives from the standing Conference Committee & Local Conference Committee as well as Outreach (and other interested community members)
      • Potential members: Terran, Debbie, Katie, Jennifer?
    • Will need a conference email address
    • Will need to work out money & sponsorship questions more carefully
  • User Group - skip this for now; though the New Dev Working Group might be organizing something in the timeframe between now and the Online Conference

WIKI Clean up Project

• Little activity this month; will regroup next month

Meeting adjourned 2:59pm ET