Evergreen DokuWiki

Evergreen Outreach Committee Meeting 4 p.m. Eastern, 1 p.m. Pacific

June 3rd, 2026

Called to order at 4:08pm ET

Attending: Rogan Hamby, Debbie Luchenbill, Kathy Lussier, Andrea Buntz Neiman (Minutes)

Recurring

• Press releases (Andrea)
  • Release for conference sent in May
  • ACTION: Andrea will create a new PR announcing 3.17.0 release
• Social Media (Kathy)
  • Postings went out for conference
  • Postings have gone out for announcements from the Evergreen blog
  • ACTION: Kathy will be working with her local graphics person for some graphics to go with social posts
• Youtube Site (Debbie)
  • Move to new channel is still pending
    • ACTION: Debbie will work on getting the channel up soon
  • Membership webinar will be uploaded after the session tomorrow
• Merchandise (Debbie)
  • All merchandise that went to the conference was taken!
  • ACTION: Debbie will share a spreadsheet with remaining merchandise totals
• Annual Report (Rogan) - https://docs.google.com/document/d/1pRM_lQua4OiXsaWjWicBbJCzZYFsOTT9bxcAwkE3LpY/edit?usp=sharing
  • Currently in limbo
  • ACTION: Andrea will reach out to Corey to resume the conversation
• Hack-a-way 2026 (Rogan)
  • Host solicitation went out today; PINES has expressed interest
  • TEP Board will likely take up the question of Hack-a-way funding
  • Possible for Standing Conference Committee to take ownership of Hack-a-way
• Meeting location
  • Discussed moving to Zoom, agreed to stay on GoogleMeet for the time being
• Membership updates (Kathy)
  • Membership is creating a WordPress page to list support providers based on Membership criteria
  • Also revising the format of the provider listings to allow easier comparison among providers
  • Also will be reaching out to vendors who are not members to inform them of their removal from the listings

Meeting adjourned at 4:52pm

Back Burner

• Newsletter / Substack
• Threadless
• Video Content
• Seeds