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--- acq:scenarios:receiving_monographs [2007/09/16 22:31] – created dbs
+++ acq:scenarios:receiving_monographs [2022/02/10 13:34] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
+======Problem scenario: Receiving monographs=====
+(contributed by Dan Scott)
+**Actors**
+  * Actor: Roche, mail & printing support
+  * Actor: Chantal, technician
+Each morning, if the Library receives one or more shipments from a
+vendor, Roche places the received books on a cart. An invoice comes
+with each shipment, and Roche places that invoice on the cart along
+with the books, then delivers the book cart to the technical services
+area.
+For each shipment, Chantal compares the invoice (using it as a packing
+list) with the books on the cart, checking off each book as she finds
+it.
+For each book, Chantal:
+  - Retrieves the order record (based on order ID recorded on invoice, and/or title, author, etc.). This changes the location of the item from ON ORDER to IN PROCESS so that patrons will know what state the book is in if they do a search.
+  - Checks the vendor on the order record to ensure it corresponds with the invoice.
+  - Checks the NOTE fields in the order record for any special instructions (typically RUSH or "Requested by patron X", in which case she would place a hold on that patron's behalf).
+  - Adds a barcode to the order record (at this point, the order is said to have been "loaded".)
+  - Catalogues the item by retrieving a good MARC record through Z39.50 copy cataloging, then cleans up the MARC record with the following steps:
+    - Check the publication date and ISBN
+    - Convert 856 |3 subfields to |z. **Aside: this could probably be avoided if we changed the display policy in our current library system.**
+    - Add spaces to call number.
+  - Changes the location from IN PROCESS to the real home location.
+  - Prints label and completes physical processing.
+  - Places the book onto the book cart for shelving.