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governance:minutes:2011-06-21

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governance:minutes:2011-06-21 [2011/10/04 10:16] – terlagagovernance:minutes:2011-06-21 [2022/02/10 13:34] (current) – external edit 127.0.0.1
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 Present:  Stephen Elfstrand, Elizabeth McKinney, Lori Bowen Ayre, Amy Terlaga, Steve Wills, Dan Scott, Shauna Borger, Michele Montague, Sharon Herbert, Jim Corridan, Chris Sharp Present:  Stephen Elfstrand, Elizabeth McKinney, Lori Bowen Ayre, Amy Terlaga, Steve Wills, Dan Scott, Shauna Borger, Michele Montague, Sharon Herbert, Jim Corridan, Chris Sharp
  
-Software Freedom Conservancy Email+__Software Freedom Conservancy Email__ 
 Elizabeth went through Bradley Kuhn's email dated 6-13-11 regarding project transition to Conservancy.  Elizabeth went through Bradley Kuhn's email dated 6-13-11 regarding project transition to Conservancy. 
  
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 Question:  How will we participate in future discussions?  We all should agree to participate and agree on the forum.  The list is publicly documented so others can share in the discussion. Question:  How will we participate in future discussions?  We all should agree to participate and agree on the forum.  The list is publicly documented so others can share in the discussion.
  
-VOTING+__VOTING__
 Lori asked if we could put something in the subject line like VOTE with a summary of the vote also in the subject line if we’re going to be voting online. The board can use +1, -1, 0 to indicate vote.   Lori asked if we could put something in the subject line like VOTE with a summary of the vote also in the subject line if we’re going to be voting online. The board can use +1, -1, 0 to indicate vote.  
 Stephen Elfstrand prefers voting during the monthly meetings.  Jim Corridan prefers that decisions are made during the meeting.  Dan Scott would prefer the bulk of the discussion to happen online. Stephen Elfstrand prefers voting during the monthly meetings.  Jim Corridan prefers that decisions are made during the meeting.  Dan Scott would prefer the bulk of the discussion to happen online.
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 Dan said that Bradley would be willing to sit in on our meetings to answer any questions we might have. Dan said that Bradley would be willing to sit in on our meetings to answer any questions we might have.
  
-Follow Up from Last Month’s Meeting+__Follow Up from Last Month’s Meeting__
 Evergreen Summer of Code – was there any further discussion with Jason to see if he would mentor another student?  Dan preferred to have this taken out of summer of code and made into a bounty.  This wouldn’t limit us to just the summer projects. Evergreen Summer of Code – was there any further discussion with Jason to see if he would mentor another student?  Dan preferred to have this taken out of summer of code and made into a bounty.  This wouldn’t limit us to just the summer projects.
  
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 Elizabeth suggested that we set this up through the SFC. Elizabeth suggested that we set this up through the SFC.
  
-Conflict of Interest Guidelines+__Conflict of Interest Guidelines__
 The following is an email from Steve Wills, dated June 21, 2011: The following is an email from Steve Wills, dated June 21, 2011:
  
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 Steve Wills Steve Wills
  
-Communications Committee+__Communications Committee__
 Lori reported that due to conflicting schedules, there has been more activity on the web team list than during meetings in getting work done. Lori reported that due to conflicting schedules, there has been more activity on the web team list than during meetings in getting work done.
 Jim Craner has produced a plan for the new website including wireframes; the question remains what platform should we build it on.  Drupal may be a good choice, but the team is not sure if this is the right tool.  The existing website has had incremental changes made to it. Jim Craner has produced a plan for the new website including wireframes; the question remains what platform should we build it on.  Drupal may be a good choice, but the team is not sure if this is the right tool.  The existing website has had incremental changes made to it.
 Lori would like to see tighter integration between the current website designers (Ben and Anoop) and the team. Lori would like to see tighter integration between the current website designers (Ben and Anoop) and the team.
  
-Conference Committee+__Conference Committee__
 Chris Sharp reported that Grace Dunbar sent out the survey of the 2011 conference.  Chris just put out on the list the need for a site selection committee for 2013. Chris Sharp reported that Grace Dunbar sent out the survey of the 2011 conference.  Chris just put out on the list the need for a site selection committee for 2013.
  
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 Chris Sharp can set up a permanent conference list with private archives - evergreenconference@list.evergreen.org list. Chris Sharp can set up a permanent conference list with private archives - evergreenconference@list.evergreen.org list.
  
-The Release Process+__The Release Process__
 Stephen Elfstrand has suggested that we appoint a formal release manager to improve upon documentation and quality assurance for future releases of the software. Stephen Elfstrand has suggested that we appoint a formal release manager to improve upon documentation and quality assurance for future releases of the software.
 Dan expressed his concern that we would be viewed as heavy handed on the matter.  The best that we can do right now is to beat the bushes to get volunteers for documentation, writing release notes, and testing. Dan expressed his concern that we would be viewed as heavy handed on the matter.  The best that we can do right now is to beat the bushes to get volunteers for documentation, writing release notes, and testing.
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 Do we all agree to transfer our domain to the SFC?  The motion passed unanimously. Do we all agree to transfer our domain to the SFC?  The motion passed unanimously.
  
-Treasurer Position Wording+__Treasurer Position Wording__
 Motion:  all mention of the treasurer position will be struck from the bylaws.  The motion passed unanimously. Motion:  all mention of the treasurer position will be struck from the bylaws.  The motion passed unanimously.
  
-Copyrights, Trademarks, and the SFC+__Copyrights, Trademarks, and the SFC__
 GPLS will transfer over all copyrights and trademarks over to the SFC for the legal protection. GPLS will transfer over all copyrights and trademarks over to the SFC for the legal protection.
  
-Next Steps and Recap+__Next Steps and Recap__
 Elizabeth will work with Bradley on the transfer of funds, copyright, trademarks Elizabeth will work with Bradley on the transfer of funds, copyright, trademarks
 Dan will work with the developers and with Stephen Elfstrand Dan will work with the developers and with Stephen Elfstrand
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 The meeting adjourned at 2:21pm The meeting adjourned at 2:21pm
 +
 +Respectfully submitted,
 +Amy Terlaga
 +
 +Back to [[governance:minutes|Minutes]] page
  
  
governance/minutes/2011-06-21.1317737819.txt.gz · Last modified: 2022/02/10 13:34 (external edit)
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