acq:scenarios:receiving_monographs
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+ | ======Problem scenario: Receiving monographs===== | ||
+ | (contributed by Dan Scott) | ||
+ | **Actors** | ||
+ | * Actor: Roche, mail & printing support | ||
+ | * Actor: Chantal, technician | ||
+ | |||
+ | Each morning, if the Library receives one or more shipments from a | ||
+ | vendor, Roche places the received books on a cart. An invoice comes | ||
+ | with each shipment, and Roche places that invoice on the cart along | ||
+ | with the books, then delivers the book cart to the technical services | ||
+ | area. | ||
+ | |||
+ | For each shipment, Chantal compares the invoice (using it as a packing | ||
+ | list) with the books on the cart, checking off each book as she finds | ||
+ | it. | ||
+ | |||
+ | For each book, Chantal: | ||
+ | - Retrieves the order record (based on order ID recorded on invoice, and/or title, author, etc.). This changes the location of the item from ON ORDER to IN PROCESS so that patrons will know what state the book is in if they do a search. | ||
+ | - Checks the vendor on the order record to ensure it corresponds with the invoice. | ||
+ | - Checks the NOTE fields in the order record for any special instructions (typically RUSH or " | ||
+ | - Adds a barcode to the order record (at this point, the order is said to have been " | ||
+ | - Catalogues the item by retrieving a good MARC record through Z39.50 copy cataloging, then cleans up the MARC record with the following steps: | ||
+ | - Check the publication date and ISBN | ||
+ | - Convert 856 |3 subfields to |z. **Aside: this could probably be avoided if we changed the display policy in our current library system.** | ||
+ | - Add spaces to call number. | ||
+ | - Changes the location from IN PROCESS to the real home location. | ||
+ | - Prints label and completes physical processing. | ||
+ | - Places the book onto the book cart for shelving. |