Differences

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--- community:meetings:2011-01-25 [2011/01/23 13:16] – bshum
+++ community:meetings:2011-01-25 [2011/01/25 16:21] – klussier
@@ Line 1: / Line 1: @@
 ====== Community meeting: January 25, 2011 ======
-To be held at:
+Held at:
   * 11:00:00 a.m. Tuesday January 25, 2011 in America/Los_Angeles
   * 02:00:00 p.m. Tuesday January 25, 2011 in Canada/Eastern
@@ Line 8: / Line 8: @@
 Last meeting's minutes: [[community:meetings:2010-12|2010-12-10]]
-===== Agenda =====
+===== Log =====
+  * [[http://evergreen-ils.org/irc_logs/evergreen/2011-01/%23evergreen.25-Tue-2011.log|IRC log]]
+===== Prior to the meeting =====
+  * Please fill out [[community:irc_channel|Who's who]] if you want to be identified more readily in the future
+===== Agenda & Minutes =====
   - (5 minutes) Introductions / roll call; paste "/me is <name> <affiliation>" to identify who you are and what organization, if any, you represent
   - (2 min) Find a volunteers to:
-    - Run the meeting:
+    - Run the meeting: Ben Shum
-    - Take minutes:
+    - Take minutes: Kathy Lussier
   - (10 min) Review action items from [[community:meetings:2010-12|last meeting]]
     - Bill Erickson to let the community know when the repository (KCLS OPAC) is ready.
+      * **STATUS**: Lisa Hill said on the list that KCLS was going to try to get the files in a public repo. Bill Erickson was unavailable, defer to next meeting.
     - Kathy Lussier to forward the canonical list of links for each working group to Dan Scott / Anoop Atre to create drop-down entries in the evergreen-ils.org menu.
+      * **STATUS**: Amy Terlaga created the page at http://www.open-ils.org/dokuwiki/doku.php?id=faqs:evergreen_committees. Dan Scott added link to "Contribute" dropdown menu.
+       * **Action:** Dan Scott will add link to About Us page.
     - Amy Terlaga to update http://evergreen-ils.org/calendar with the new meeting schedule for the Communications Committee.
+      * **STATUS**: New Weekly Conf Call for Web Team is 2pm EST/11am PST on Thursdays. First Thursday of the month, we will address any pending Communications Committee matters. Lori Ayre has updated the calendar.
     - Brian Feifarek offered to provide DIG with access to a 2.0 test server.
-    - Mike Rylander to post the rough plan for the release checklist to the General list so that we can refine the plan and work out who will do what.
+      * **STATUS**: [[http://markmail.org/message/6q6nam7v6sbr5gyy|Done]].  See [[community_servers:|here]] for more details. The server and acq.open-ils.org are still running RC1 and need to updated to RC3 since there have been a lot of box fixes.
+      * **Action**: Brian Feifarek to update server to RC3, Jason Etheridge to update acq.open-ils.org to RC3.
+      * Michael Peters has reorganized content on [[http://evergreen-ils.org/dokuwiki/doku.php?id=feature_list_2_0 | 2.0 Feature List page]]. He would like somebody to follow his lead for the acquisitions section since he isn't as familiar with acquisitions.
+    - Mike Rylander to post the rough plan for the [[dev:evergreen:release_checklist|release checklist]] to the General list so that we can refine the plan and work out who will do what.
+      * Discussed during [[dev:meetings:2011-01-25|developer meetings]].
+        * New mailing list will be set up for future releases as soon as available.
+        * Until then, release-related messages to the General list will adopt a subject of "RELEASE TEAM: " to indicate its purpose.
+        * **STATUS**: Reassigned to Ben Shum to post checklist information to the General list.
+        * Ben Shum will send a reminder about the meeting to the mailing list.
+          * **STATUS**: [[http://markmail.org/message/kpqbcfkmfbrbycso|Done]].
+        * Dan Scott will add the meeting to the Evergreen calendar.
+          * **STATUS**: Done.
   - (5 min) Communications committee
-  - (5 min) Website Team report and discussion
+         * Communications committee's web page is on the web site [[http://www.evergreen-ils.org/dokuwiki/doku.php?id=evergreen_community_web_team_planning_committee_page]].
+         * Committee is waiting on GPLS to provide an e-mail list.
+         * Ben Shum asked about reviving the defunct Evergreen newsletter, but Lori Ayre said it is untenable at this point unless there is a strong push for it.
+         * **Action:** Lori is collecting success stories and will work with Web team to post once she has 5 or 6.
+  - (5 min) Website Team report and discussion.
+     * Last meeting on 1/19/11, see minutes [[http://www.evergreen-ils.org/dokuwiki/doku.php?id=egwebteamnotes-1-19-2011]].
+     * Consolidated feedback on user roles and content and functionality needs of EG community. See [[http://rscel.org/sites/default/files/EG_UserStories.pdf|EG User Roles Summary (PDF)]]
+     * Preparing a community survey to get community input on which features are deemed most valuable.
+     * A subset of the committee is meeting tomorrow to work on existing web site, while rest of the committee works on plan for potential large-scale overhaul of the site.
   - (5 min) Conference committee
+      * The committee received 40 program proposals.
+      * Registration is about to open and will be through Lyrasis.
+      * The application for exhibitors/sponsors is on the web site [[http://pines.georgialibraries.org/evergreen2011/sponsor_info]]
+      * Will discuss possibility of next year's conference allowing for presentation proposals to be open to the community to view and vote on.
   - (5 min) Documentation Interest Group report
-  - (5 min) Reports Taskforce report
+       * Next DIG meeting is planned for 2:30 p.m. EST in IRC. Current and future DIG members are encouraged to attend.
+       * Beginnings of 2.0 documentation is available [[http://docs.evergreen-ils.org/2.0/draft/html/ | here]].
+       * The documentation site hosted at Mohawk College is having issues for some international users being able to access the site. Nobody in the meeting could help with the problem, so a message will be sent out to the list.
+  - (5 min) Reports Taskforce report [Ben Shum]
+    * Last meeting on 1/12/11, see minutes [[evergreen-reports:meeting_20110112-notes|here]].
+    * Next meeting is scheduled for February 9 at 2:30 p.m. EST.
+    * The task force will be working on contributing materials for inclusion in DIG as soon as they can.
+    * The committee also would like people to contribute more SQL reports. Send them along to Amy Terlaga, and she will post them to the web site.
   - (5 min) Developer report
+    * The developers have been meeting weekly ([[http://evergreen-ils.org/dokuwiki/doku.php?id=dev:meetings]]), mostly focusing on 2.0.
+    * They have set up a security mailing list to discuss security problems that might come up.
+    * Post 2.0 discussion (e.g. new OPAC) has begun on the -dev mailing list.
+    * **Action:** Dan Scott to add link to security mailing list to web contact / mailing list info.
   - (5 min) Governance Committee report
-  - (5 min) Schedule next meeting
+     * Governance Committee met with Bradley Kuhn of the Software Freedom Conservancy.
+     * Elizabeth McKinney will be official liaison to the conservancy and Dan Scott will serve as backup.
+     * The committee agreed to donate 5% of funds that flow through Evergreen-earmarked account in the Conservancy.
+     * Agreement could be finalized within the next couple of weeks. Once it's finalized, we need to set up a page on the web site about donations or funding.
+  - (5 min) Schedule next meeting: March 1, 2011. 11:00 a.m. in America/Los Angeles, 2:00 p.m. in Canada/Eastern, 7:00 p.m. in UTC.