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governance:eob-minutes-2018-04-30

Evergreen Oversight Board Annual Meeting

Evergreen International Conference, St. Charles, Missouri

Monday, April 30, 2018

EOB Meeting at 7:30 p.m. in the Executive Boardroom

Board Member Introductions and Roll Call

Current Members

  • Tim Spindler, C/W MARS - Chair
  • Ruth Frasur, Evergreen Indiana - Vice Chair
  • Terran McCanna, Georgia PINES - Secretary
  • Holly Brennan, Homer Public Library, Homer, Alaska
  • Gary Collum, Kenton County Public Library
  • Ron Gagnon, North of Boston Library Exchange (NOBLE)
  • Mike Rylander, Equinox Open Library Initiative
  • Scott Thomas, PaILS (Pennsylvania Integrated Library System)

New Members

  • Jason Boyer, Evergreen Indiana
  • Anna Goben, Evergreen Indiana
  • Jessica Woolford, Bibliomation

Outgoing Members

  • Ruth Frasur, Hagerstown Public Library, Evergreen Indiana
  • Sharon Herbert, British Columbia Libraries Cooperative / SITKA (absent)
  • Tim Spindler, C/W MARS

Public Attendees: 6

Approval of March 2018 Meeting Minutes

Changes to Board

  • Welcome to Jessica Woolford, Anna Goben, and Jason Boyer.
  • Farewell and thank you to Tim Spindler, Ruth Frasur, and Sharon Herbert.
  • Mike Rylander has been elected the new Chair.
  • Scott Thomas has been elected the new Vice-Chair.
  • Terran McCanna has been re-elected as Secretary.

Financial Report

  • No update at this time.

SFC Update

  • Amy Terlaga reports that there is no update at this time, but has a call with the SFC Scheduled.

Release Manager

  • Bill Erickson has been chosen as the new Release Manager.
  • No update at this time.

Conference Committee

  • Amy Terlaga thanked the local conference committee for their excellent work.
  • We are at 176 attendees, which is up from last year.
  • The 2019 conference will be sponsored by PaILS and held in Valley Forge, Pennsylvania.

Outreach Committee

  • Kathy Lussier said that a secondary, smaller Evergreen logo has been chosen and will be presented soon.

Evergreen Fiscal Sponsor and Non-Profit Status

  • We are in the final stages of reviewing our new bylaws.
  • The Board will file to incorporate in the state of Missouri, and then apply to the IRS for non-profit status.
  • Mike will work with the SFC to obtain a template for an MOU between the SFC and MOBIUS until the EOB completes the formation of the non-profit corporation and funds and trademarks can be transferred.
  • MOBIUS will work with PaILS on the 2019 conference contracts, and then invoice the SFC for reimbursal for downpayments.
  • The Board will need to choose a Treasurer in order to file the incorporation documents.

Meeting adjourned at 8:09 pm

governance/eob-minutes-2018-04-30.txt · Last modified: 2018/04/30 21:57 by tmccanna

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