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governance:eob-minutes-2019-04-24

Evergreen Oversight Board Annual Meeting

Evergreen International Conference, Valley Forge, PA

Wednesday, April 24, 2019

EOB Meeting at 5:30 p.m. in the Hemlock Room

Board Member Introductions and Roll Call

Current Members

  • Mike Rylander, Equinox Open Library Initiative - Chair
  • (Vice-Chair position vacant)
  • Terran McCanna, Georgia PINES - Secretary
  • Jason Boyer, Evergreen Indiana
  • Holly Brennan, Homer Public Library, Homer, Alaska (not present)
  • Gary Collum, Kenton County Public Library
  • Ron Gagnon, North of Boston Library Exchange (NOBLE)
  • Anna Goben, Evergreen Indiana
  • Jessica Woolford, Bibliomation (not present)

New Members

  • Chris Burton, Niagara Falls Public Library
  • Galen Charlton, Equinox Open Library Initiative
  • Tiffany Little, Georgia PINES
  • Chris Owens, Blanchester Public Library (COOL)
  • Chris Sharp, Georgia PINES

Outgoing Members

  • Gary Collum, Kenton County Public Library
  • Ron Gagnon, North of Boston Library Exchange (NOBLE)
  • Terran McCanna, Georgia PINES
  • Mike Rylander, Equinox Open Library Initiative

Public Attendees: 4

SFC / 501c3 Updates

  • Jonathan Dilly (Evergreen Project Attorney) indicates that we need to set up our own bank account as soon as possible.
  • SFC will not send the initial $20,000 in grant funds to The Evergreen Project until the bank account is set up and an invoice can be sent directly from The Evergreen Project.
  • After SFC grant funds are received, an annual report must be given to them at the end of the SFC's fiscal year (which runs March through February) each year until non-profit status is achieved and all funds transferred. The grant report should detail all expenditures made from granted funds. Mr. Dilly should be able to assist with ensuring that this report contains the appropriate information.
  • We cannot file the 1023 forms until the bank account is set up.
  • All communications with the SFC be passed through Mr. Dilly.
  • TO DO: Mike Rylander will ask Scott Thomas (previous Vice Chair) to pass 1023 document and any other documents to new President.
  • TO DO: The outgoing board recommends that the incoming board requests a complete ledger for the Evergreen account held by the SFC.

Board Voting

Note that the Evergreen Oversight Board members and officers are also The Evergreen Project Corporation Board members and officers.

  • Anna Goben was voted President unanimously.
  • Jason Boyer was voted Vice-President unanimously.
  • Chris Sharp was voted Secretary unanimously.
  • Galen Charlton was voted Treasurer unanimously.

Hosting Updates

  • Chris Sharp gave an update on moving the Evergreen-ILS server and mailing list server from QTS (co-location facility in Georgia) to the BOR ITS facilities in Georgia.
  • TO DO: Terran McCanna will provide Chris with email addresses of continuing and new board members.
  • TO DO: Chris Sharp will set up new open and closed board mailing lists (board@evergreen-ils.org and board-private@evergreen-ils.org)

Conference Committee Update

  • The 2020 Evergreen International Conference will be hosted by PINES in Atlanta, Georgia, April 22-25, 2020.

Meeting adjourned at 6:47 pm

governance/eob-minutes-2019-04-24.txt · Last modified: 2019/05/01 17:36 by tmccanna

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