governance:minutes:2011-06-21
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===== Tuesday, June 21, 2011 ===== | ===== Tuesday, June 21, 2011 ===== | ||
=== MINUTES === | === MINUTES === | ||
+ | |||
+ | Present: | ||
+ | |||
+ | __Software Freedom Conservancy Email__ | ||
+ | |||
+ | Elizabeth went through Bradley Kuhn's email dated 6-13-11 regarding project transition to Conservancy. | ||
+ | |||
+ | We will transfer the existing funds – the remains of the past three confererences | ||
+ | We will also transfer the coming funds – the Evergreen summer of code conference | ||
+ | Question: | ||
+ | |||
+ | Support Evergreen – a means to contribute to Evergreen is now on the Evergreen website | ||
+ | |||
+ | Elizabeth asked if we needed a treasurer. | ||
+ | |||
+ | SVN access is available to Evergreen’s conservancy records. | ||
+ | |||
+ | The Official Oversight Board Communication to the SFC - evergreen@sfconservancy.org | ||
+ | Chris Sharp can transfer over member users to eg.oversight.board@list.evergreen-ils.org. | ||
+ | Question: | ||
+ | |||
+ | __VOTING__ | ||
+ | Lori asked if we could put something in the subject line like VOTE with a summary of the vote also in the subject line if we’re going to be voting online. The board can use +1, -1, 0 to indicate vote. | ||
+ | Stephen Elfstrand prefers voting during the monthly meetings. | ||
+ | We will hold votes at our monthly meetings after having online discussions unless there is a time constraint. | ||
+ | |||
+ | Project-reps@sfconservancy.org – As part of our Conservancy membership, the entire oversight board will be subscribed to the list so that we can communicate with other member project reps. We will be getting emails from all project reps in the conservancy. | ||
+ | |||
+ | Discussion with project developers – the conservancy would like to communicate conservancy information to the project developers. Dan is suggesting that a footer could be added to the Evergreen website that explains our affiliation with the SFC; Amy and Lori will talk to Anoop Atre to see if this could be added to the current Evergreen website. | ||
+ | |||
+ | Galen submitted a paragraph that explains Evergreen for the SFC website. | ||
+ | |||
+ | Oversight Board learning from SFC | ||
+ | Elizabeth contacted Bradley to see if there are other SFC projects that we can learn from. | ||
+ | Dan said that Bradley would be willing to sit in on our meetings to answer any questions we might have. | ||
+ | |||
+ | __Follow Up from Last Month’s Meeting__ | ||
+ | Evergreen Summer of Code – was there any further discussion with Jason to see if he would mentor another student? | ||
+ | |||
+ | Lori reported that the IMLS group discussed using part of the IMLS grant money; this could be set aside a fund for a bounty for specific Evergreen projects. | ||
+ | Elizabeth suggested that we set this up through the SFC. | ||
+ | |||
+ | __Conflict of Interest Guidelines__ | ||
+ | The following is an email from Steve Wills, dated June 21, 2011: | ||
+ | |||
+ | Just a few thoughts in the interest of efficiency. | ||
+ | |||
+ | |||
+ | Since our last meeting I have been studying the topic of ethics and conflicts in non-profits. | ||
+ | |||
+ | I wanted to get a feeling for current thought about the subject and I am not finished with that effort. | ||
+ | |||
+ | Personally, I find myself leaning toward a statement of philosophy as an approach to the issue. | ||
+ | We have the spine of this already. | ||
+ | |||
+ | I want to recognize that conflicts arise from time to time and need to be dealth with. That the topic can be uncomfortable since it implies a feeling of distrust. | ||
+ | |||
+ | In general my reading is supporting the idea that the greater the transparency of management, the less the risks of conflict are. | ||
+ | |||
+ | I would like another month to continue this study before being proposed language changes, if any, to the board. | ||
+ | |||
+ | Respectfully, | ||
+ | Steve Wills | ||
+ | |||
+ | __Communications Committee__ | ||
+ | Lori reported that due to conflicting schedules, there has been more activity on the web team list than during meetings in getting work done. | ||
+ | Jim Craner has produced a plan for the new website including wireframes; the question remains what platform should we build it on. Drupal may be a good choice, but the team is not sure if this is the right tool. The existing website has had incremental changes made to it. | ||
+ | Lori would like to see tighter integration between the current website designers (Ben and Anoop) and the team. | ||
+ | |||
+ | __Conference Committee__ | ||
+ | Chris Sharp reported that Grace Dunbar sent out the survey of the 2011 conference. | ||
+ | |||
+ | Shauna and Jim will be putting together a program selection committee soon. They would like to see the 2011 survey. | ||
+ | |||
+ | Chris Sharp can set up a permanent conference list with private archives - evergreenconference@list.evergreen.org list. | ||
+ | |||
+ | __The Release Process__ | ||
+ | Stephen Elfstrand has suggested that we appoint a formal release manager to improve upon documentation and quality assurance for future releases of the software. | ||
+ | Dan expressed his concern that we would be viewed as heavy handed on the matter. | ||
+ | |||
+ | Question – how does the process work now? | ||
+ | |||
+ | Question – Is there a softer way to handle this than appointing a release manager? | ||
+ | Lori has been working on an Evergreen feature list starter kit; her colleague, Brian has the job of installing the latest releases to see the new features. | ||
+ | |||
+ | Steve Wills would like this to be a check-in topic for future meetings. | ||
+ | |||
+ | Dan Scott explained that there have been some changes made in the past couple of months – move towards git. Instead of developing right in the core repository, we’re developing off to the side and then move only more stable versions into the core. | ||
+ | |||
+ | Stephen Elfstrand suggested that maybe we use softer language than his previous suggestion of a release manager. | ||
+ | |||
+ | Domain and the SFC | ||
+ | Do we all agree to transfer our domain to the SFC? The motion passed unanimously. | ||
+ | |||
+ | __Treasurer Position Wording__ | ||
+ | Motion: | ||
+ | |||
+ | __Copyrights, | ||
+ | GPLS will transfer over all copyrights and trademarks over to the SFC for the legal protection. | ||
+ | |||
+ | __Next Steps and Recap__ | ||
+ | Elizabeth will work with Bradley on the transfer of funds, copyright, trademarks | ||
+ | Dan will work with the developers and with Stephen Elfstrand | ||
+ | |||
+ | Stephen Elfstrand recommended that we review the financial standing of the project each month. | ||
+ | |||
+ | The meeting adjourned at 2:21pm | ||
+ | |||
+ | Respectfully submitted, | ||
+ | Amy Terlaga | ||
+ | |||
+ | Back to [[governance: | ||
governance/minutes/2011-06-21.1317737766.txt.gz · Last modified: 2022/02/10 13:34 (external edit)