hackaway:meetings:2020-08-19:agenda
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hackaway:meetings:2020-08-19:agenda [2020/08/19 14:53] – created jenweston | hackaway:meetings:2020-08-19:agenda [2022/02/10 13:34] (current) – external edit 127.0.0.1 | ||
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- | **Planning Agenda (8.19.2020)** | + | ===== Planning Agenda (8.20.2020) |
+ | |||
+ | === 1. Sponsor Acknowledgments & Social Media === | ||
+ | // | ||
+ | |||
+ | social media hashtag: # | ||
+ | |||
+ | === 2. Instructional Content === | ||
+ | //(Gina, Jennifer)// | ||
+ | > Questions/ | ||
+ | > When will paid system be available? | ||
+ | > What areas (rooms) will be used? Use Main Stage? How? Backstage needs? NO to Main Stage | ||
+ | > Nature of presentations matched with forums (rooms)? n/a if no Main Stage -- all room sessions | ||
+ | > One event per day or just one multi-day event? for recording purposes? | ||
+ | > Public Q&A and decompress space -- how to get to an organizer? | ||
+ | > Early gathering space? Orientation? | ||
+ | > Ruth volunteered to work with Gina & Jennifer to create video | ||
+ | |||
+ | Decision: no main stage no backstage needed - simple is good | ||
+ | |||
+ | |||
+ | === 3. Policies === | ||
+ | // | ||
+ | |||
+ | Need to make sure they are on tickets and perhaps in the reception area? | ||
+ | Make sure behavior is linked. | ||
+ | |||
+ | === 4. Presentation Wrangling === | ||
+ | // | ||
+ | |||
+ | Getting Michele and Ruth Youtube access. | ||
+ | |||
+ | === 5. Wiki Updates - during event === | ||
+ | //(Terran, Jason, Jennifer)// | ||
+ | |||
+ | Format similar to bug squashing. | ||
+ | |||
+ | === 6. Community Solicitation === | ||
+ | //(Michele, Gina)// | ||
+ | We can go over the [[https:// | ||
+ | |||
+ | |||
+ | === 7. Session Moderators === | ||
+ | //(Michele, Jennifer)// | ||
+ | |||
+ | |||
+ | === 8. New Participant Wrangling / Promotion === | ||
+ | // | ||
+ | Proposed Action Item: Draft up a press release about Hack-A-Way using Hopin | ||
+ | |||
+ | I would work with Ron of Outreach committee to send it out. Include a section on chance for those outside community (including vendors) to interact. Don't send until we have the registration link handy, and a few weeks after the community has it so existing Evergreen members get first shot to sign up just in case there is a lot of interest from outside. | ||
+ | |||
+ | Promote to Code4Lib, Evergreen Blog post, Social Media, where else? | ||
+ | |||
+ | Include contact me for more information about attending if they are new so I can provide orientation. | ||
+ | |||
+ | |||
+ | === 9. Hopin Setup === | ||
+ | // | ||
+ | |||
+ | Arranging with Adam Bowling to get it set up the first week of September so we will have it for September and October. | ||
+ | |||
+ | Aim is to have site ready and signups available by September 11th for sending out for signup by September 13th. | ||
+ | |||
+ | And two one day test and play sessions earlier in October for later signup. | ||
+ |
hackaway/meetings/2020-08-19/agenda.txt · Last modified: 2022/02/10 13:34 by 127.0.0.1