governance:minutes:2011-12-20
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governance:minutes:2011-12-20 [2011/12/20 13:10] – Add financial tally dbs | governance:minutes:2011-12-20 [2012/01/16 14:42] – Fix formatting of heading for 2012 conference updates dbs | ||
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====== Evergreen Oversight Board: 2011-12-20 ====== | ====== Evergreen Oversight Board: 2011-12-20 ====== | ||
- | ===== Agenda | + | ===== Notes ===== |
- | - Adopt [[http:// | + | Present: |
- | | + | |
- | | + | The Board [[http:// |
- | | + | |
- | - Proposed "[[http:// | + | **Business arising from minutes** |
- | - Motion to adopt [[http:// | + | **Trademark policy**: Dan Scott, Galen Charlton, and GPLS were to compile a list of any other trademark names or logos and forward that to Tony at the Conservancy. |
- | - Documentation licensing (// | + | Jim Corridan asked the question as to whether the state specific names should be trademarked. |
- | | + | Action Item: The SFC will need to investigate the scope of Evergreen Indiana and the Michigan Evergreen project; both Evergreen Indiana and Michigan Evergreen will get information about their projects to the SFC. Bradley will get back to the Board regarding this question. |
+ | |||
+ | **Proposed Board Composition and Elections:** We were to handle this via the mailing list; thread starts at http:// | ||
+ | |||
+ | Dan suggested that we need to see how the complete set of suggested revisions fits into the existing rules of governance and recommended that we create a draft with the merged changes. | ||
+ | Lori asked what other groups connected with the SFC do to define the membership. | ||
+ | |||
+ | Galen remarked that the sustained contributor model already has buy-in from the Board. | ||
+ | |||
+ | Dan recommended that we draft a mechanism for tracking who is a voting member. | ||
+ | |||
+ | Action Item: Dan will pull together a merged draft of the rules of governance. He will incorporate the board elections piece into it. If we don’t use the conference for the voting body, we would need to define the voting membership. | ||
+ | |||
+ | Action Item: Galen will research into electronic voting mechanisms and how other projects keep track of voting members. | ||
+ | |||
+ | **Documentation licensing | ||
+ | |||
+ | Galen reported that ESI’s documentation from now on will be Creative Commons share-alike license; this will coincide with the beta release of the software. | ||
+ | |||
+ | Galen brought up one question. | ||
+ | |||
+ | Galen brought up an operational concern. | ||
+ | Dan noted that the Equinox documentation is currently made available as a set of files outside of any version control system, and suggested that the provenance of the files would be much easier to track if they were maintained in a git repository. That way, DIG could pull the files into the existing DIG git repository and then generate the DIG documentation. The source of the files would be flagged as coming from Equinox, and any new or updated files from Equinox would be easy to identify. Likewise, it would be easy for Equinox to pull corrections or revisions from the DIG version of the documentation and maintain a detailed history of the contributions. | ||
+ | |||
+ | Bradley stated that he considered what DIG is doing now is fine for attribution purposes. | ||
+ | |||
+ | Bradley also stated that he considered that DIG is operating under the auspices of the SFC. Any license compliance issues should be raised with the SFC. | ||
+ | |||
+ | The Board thanked ESI for their consideration of the matter and the decision made. | ||
+ | |||
+ | |||
+ | **Motion to adopt [[http:// | ||
+ | |||
+ | Tony explained that the SFC is also thinking of drafting a conflict of interest policy and are interested in this policy. | ||
+ | |||
+ | Action Item: Dan will post a link to the rules of governance to the board list. The motion is tabled. | ||
+ | |||
+ | **Proposed "[[http:// | ||
+ | |||
+ | Action Item: Lori would like the Board to respond to the revised participation guidelines on the mailing list. | ||
+ | |||
+ | **Financial update** (//Dan Scott//) as of 2011-12-20, here is the financial statement of the Evergreen Project:< | ||
$19, | $19, | ||
$16, | $16, | ||
Line 16: | Line 57: | ||
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</ | </ | ||
- | - Oversight Board Communications reminders: | + | Dan stated that these numbers reflect the current state of the Evergreen ledger in the SFC earmarked account, but admitted that he still finds it difficult to interpret the numbers and will ask for some guidance from the SFC. |
- | | + | |
- | | + | **Oversight Board Communications reminders:** |
- | | + | |
- | | + | We're using the Evergreen Oversight Board mailing list (eg-oversight-board@list.evergreen-ils.org) for archived discussions |
- | - Conference 2013 updates | + | |
- | * Ben Hyman [[http:// | + | The Evergreen Governance mailing list (evergreen-governance-l@list.georgialibraries.org) should no longer be used for new discussions. On that note, maybe new emails to this old list could simply be forwarded to the Evergreen Oversight Board? |
- | - Announcements | + | |
+ | The Evergreen Conservancy alias (evergreen@sfconservancy.org) is used for distribution to members of the Oversight Board and the Conservancy, | ||
+ | |||
+ | **Conference 2012 updates** | ||
+ | |||
+ | Shauna reported that Jono Bacon will be the keynote speaker on Thursday of the conference. | ||
+ | |||
+ | **Conference 2013 updates** | ||
+ | * Ben Hyman [[http:// | ||
+ | * Ben addressed the down payment question. | ||
+ | * Ben wondered how much he needed to keep the Board in the loop in his communications with the SFC. Stephen Wills pointed to his proposed amendment to the Rules of Governance on the subject of 'Ad-Hoc Event Committees', | ||
+ | |||
+ | Dan apologized for failing to include this proposed amendment as an action item on today' | ||
+ | |||
+ | **Announcements** – there were no announcements. | ||
+ | |||
+ | The meeting adjourned at 2:25pm. |
governance/minutes/2011-12-20.txt · Last modified: 2022/02/10 13:34 by 127.0.0.1