Present: Dan Scott, Amy Terlaga, Michele Montague, Jim Corridan, Ben Hyman, Galen Charlton, Lori Bowen Ayre, Steve Elfstrand, Bradley Kuhn, Tony Sebro, Steve Wills, Chris Sharp
The Board minutes of the last meeting without any corrections.
For background, most recent thread begins here
Galen reported that ESI’s documentation from now on will be Creative Commons share-alike license; this will coincide with the beta release of the software. It will be CC BY-SA. The SFC is very supportive of this decision. Dan remarked that this should be very easy for the DIG to incorporate this into their documentation.
Galen brought up one question. Do we need to formally constitute the DIG?
Galen brought up an operational concern. Do we need to develop practices of attribution in a shared repository? Do we need to develop practices of attribution in shared documentation? Dan noted that the Equinox documentation is currently made available as a set of files outside of any version control system, and suggested that the provenance of the files would be much easier to track if they were maintained in a git repository. That way, DIG could pull the files into the existing DIG git repository and then generate the DIG documentation. The source of the files would be flagged as coming from Equinox, and any new or updated files from Equinox would be easy to identify. Likewise, it would be easy for Equinox to pull corrections or revisions from the DIG version of the documentation and maintain a detailed history of the contributions.
Bradley stated that he considered what DIG is doing now is fine for attribution purposes.
Bradley also stated that he considered that DIG is operating under the auspices of the SFC. Any license compliance issues should be raised with the SFC.
The Board thanked ESI for their consideration of the matter and the decision made.
Motion to adopt Conflict of Interest By-Laws language (Stephen Wills)
Tony explained that the SFC is also thinking of drafting a conflict of interest policy and are interested in this policy. They would like to have it drafted by the end of January. Steve explained that he would like to work with Bradley and Tony so that what is drafted reflects the needs of both the SFC and the Evergreen project. The Board will hold off on adopting this amended set of by-laws until Steve has had a chance to work with Bradley and Tony.
Proposed "Participation Guidelines for Evergreen Communication Channels" (Lori Bowen Ayre)
(Dan Scott) as of 2011-12-20, here is the financial statement of the Evergreen Project:
$19,285.98 Assets $16,023.91 Expenses $-20,237.89 Income $-15,072.00 Liabilities
Dan stated that these numbers reflect the current state of the Evergreen ledger in the SFC earmarked account, but admitted that he still finds it difficult to interpret the numbers and will ask for some guidance from the SFC.
We're using the Evergreen Oversight Board mailing list (email@example.com) for archived discussions
The Evergreen Governance mailing list (firstname.lastname@example.org) should no longer be used for new discussions. On that note, maybe new emails to this old list could simply be forwarded to the Evergreen Oversight Board?
The Evergreen Conservancy alias (email@example.com) is used for distribution to members of the Oversight Board and the Conservancy, but is not publicly archived. Suitable for conversations involving personal / confidential / sensitive matters.
Shauna reported that Jono Bacon will be the keynote speaker on Thursday of the conference. The program committee is meeting this week to finalize all of the programs for the schedule. Thirty-eight people are now registered for the conference. Twenty people have hotel rooms. They will be working with the group of the 2013 conference to help them with their planning.
Dan apologized for failing to include this proposed amendment as an action item on today's meeting. He will ensure it is on the agenda for the next meeting and will also ensure that the SFC is in the loop.
There were no announcements.
The meeting adjourned at 2:25pm.