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governance:minutes:2016-7-21 [2016/07/21 13:38] klussiergovernance:minutes:2016-7-21 [2022/02/10 13:34] (current) – external edit 127.0.0.1
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 2. Minutes/Actions from last meeting - [[http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-06-16-14.01.html]] 2. Minutes/Actions from last meeting - [[http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-06-16-14.01.html]]
-  Reconciling the 2016 numbers between Tanya's budget tracking spreadsheet and the Conservancy's ledger. (Grace)+  Reconciling the 2016 numbers between Tanya's budget tracking spreadsheet and the Conservancy's ledger. (Grace)
     * Most of the numbers on Tanya's spreadsheet are correct for the # and amount of EventBrite registrations, the # and amount of Sponsorships/Exhibitors, the payables to the hotel, etc.     * Most of the numbers on Tanya's spreadsheet are correct for the # and amount of EventBrite registrations, the # and amount of Sponsorships/Exhibitors, the payables to the hotel, etc.
     * There were a few small errors and omissions     * There were a few small errors and omissions
-    * Refunds to attendees (of which there were roughly $500) were not tracked +    * Refunds to attendees were not tracked 
-    * Bad debt registrations were not noted ($880) +    * Bad debt registrations were not noted. 
-    * The SFC's percentage was miscalculated by about $693.+    * The SFC's percentage was miscalculated.
     * This brings us closer to reconciliation but I'm awaiting a response from the SFC on whether there are any outstanding invoices before I recommend closing out the books.     * This brings us closer to reconciliation but I'm awaiting a response from the SFC on whether there are any outstanding invoices before I recommend closing out the books.
-    * +    * See full email here: [[http://list.evergreen-ils.org/pipermail/eg-oversight-board/2016-July/001487.html]] 
 +  - Run reports as needed for graced to perform the reconciliation. (Galen) 
 +  - Scheduling the first ROGER meeting via Doodle. (Ruth/Tim) 
 +  - Send revised Executive Session wording for review. (Grace) 
 +  - Investigate OSS grants. (Sharon) 
 + 
 3. Financial Update (Galen) 3. Financial Update (Galen)
-  *[[http://wiki.evergreen-ils.org/+  *[[http://wiki.evergreen-ils.org/doku.php?id=governance:financials:update_2016_07_21]
-  *The Project is $ in the black+  *The Project is $29,114.80 in the black. 
-  *The 2016 [Conference] lost $509.86 according to the SFC ledger+  *There was an issue of bad debt and general accounting practices that are potential issues we should discuss.
-  *There was an issue of bad debt that we should discuss as it highlights some issues with the conference process.+
    
 4. Committee Reports 4. Committee Reports
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 5. Other New Business 5. Other New Business
 +  *SFC responsiveness (mailing list and officer updates)
  
governance/minutes/2016-7-21.1469122714.txt.gz · Last modified: 2022/02/10 13:34 (external edit)

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