To be held at:

• 11:00:00 a.m. Tuesday December 21, 2010 in America/Los_Angeles
• 02:00:00 p.m. Tuesday December 21, 2010 in Canada/Eastern
• 07:00:00 p.m. Tuesday December 21, 2010 in UTC

Last meeting's minutes: 2010-11-23

1. (5 minutes) Introductions / roll call; paste "/me is <name> <affiliation>" to identify who you are and what organization, if any, you represent
2. (2 min) Find a volunteer to take minutes
3. (10 min) Review action items from last meeting
   1. Create a list of specific areas where the DIG needs help in fleshing out information. [ Karen Collier ]
   2. Call for volunteers to update the Evergreen roadmap for some of the stuff beyond 2.0 [ No owner? ]
   3. Contact the Conservancy [ Dan Scott ]
      • Status: Contact has been made and is progressing nicely (see Governance Committee Report below)
   4. Follow-up on release of KCLS OPAC skin (forwarded action item from developer IRC meetings) [ Bill Erickson ]
4. (5 min) Communications committee
5. (5 min) Website Team report and discussion
6. (5 min) Conference committee [Chris Sharp + Amy Terlaga]
7. (5 min) Documentation Interest Group report
8. (5 min) Reports Taskforce report [Jenny Turner]
9. (5 min) Developer report
   1. Release checklist (from Developer Meeting):

   2. //release-lead// cuts the release tarball and uploads to evergreen-ils.org
      //release-lead// uploads the ChangeLog to evergreen-ils.org
      //staff-client-packager// creates the Windows staff client and uploads to evergreen-ils.org
      //release-notes-writer// puts final release notes on evergreen-ils.org / into official documentation / wherever
      //bug-wrangler// changes "Fix committed" bugs to "Fix released" for that milestone
      //bug-wrangler// creates new milestone for that release
      //web-team-member// updates download page with new release
      //communication-team-member// announces release on mailing list / blog and updates wikipedia / freshmeat

      • Call for community volunteers for positions of: release-notes-writer, web-team-member and communication-team-member.
10. (5 min) Governance Committee report [Dan Scott]

     The Governance Committee has been in contact with the Software Freedom
     Conservancy about the proposed membership agreement, and Bradley Kuhn
     of the Conservancy has been engaged in discussions on the Evergreen
     governance mailing list. The major differences from the first draft that
     we submitted to the Conservancy are:
    
      * Rather than three representatives between the Evergreen project and the
     Conservancy, the Conservancy strongly prefers a single liaison to avoid
     communication overhead. The Governance Committee generally approved this
     change.
    
      * Now that we understand how the Conservancy draws its percentage of 
     donations, and there is the likelihood that conference funds and pooled
     development funds will flow through the Conservancy account, we're
     leaning towards offering 5% of project funds rather than 10%. The
     Conference Planning Committee will budget accordingly.
    
      * The wording of the agreement seems close to completion; Bradley Kuhn
     from the Conservancy will attend the next governance meeting (in
     January) to discuss any remaining concerns and hopefully come to an
     agreement. One of the last concerns is describing how the Evergreen
     Governance Committee (in the agreement referred to as the Evergreen
     Oversight Board) is replaced/changed/elected, but a suggested rewording
     from Sylvia Watson (Indiana) should enable us to bootstrap that process.
    
     Minutes of the last Governance Committee meetings are available from:
      * (2010-11-16) http://rscel.evergreen-ils.org/node/1539
      * (2010-12-14) http://rscel.evergreen-ils.org/node/1540

11. (5 min) Schedule next meeting