Evergreen DokuWiki

This is an old revision of the document!

1. Oversight Board Member Introductions

2. Minutes/Actions from last meeting - http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-06-16-14.01.html

• Reconciling the 2016 numbers between Tanya's budget tracking spreadsheet and the Conservancy's ledger. (Grace)
  • Most of the numbers on Tanya's spreadsheet are correct for the # and amount of EventBrite registrations, the # and amount of Sponsorships/Exhibitors, the payables to the hotel, etc.
  • There were a few small errors and omissions
  • Refunds to attendees (of which there were roughly $500) were not tracked
  • Bad debt registrations were not noted ($880)
  • The SFC's percentage was miscalculated by about $693.
  • This brings us closer to reconciliation but I'm awaiting a response from the SFC on whether there are any outstanding invoices before I recommend closing out the books.

3. Financial Update (Galen)

• [[http://wiki.evergreen-ils.org/]
• The Project is $ in the black.
• The 2016 [Conference] lost $509.86 according to the SFC ledger.
• There was an issue of bad debt that we should discuss as it highlights some issues with the conference process.

4. Committee Reports

• Conference Committee
  • Update on the 2017 process. (Grace)
• Outreach Committee Business (Kathy)
• Release Manager's Report (Mike)
• Rules of Governance Review Committee (Tim)

5. Other New Business