governance:minutes:2011-12-20
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====== Evergreen Oversight Board: 2011-12-20 ====== | ====== Evergreen Oversight Board: 2011-12-20 ====== | ||
- | |||
- | ===== Notes ===== | ||
Present: | Present: | ||
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The Board [[http:// | The Board [[http:// | ||
- | Business arising from minutes | + | ===== Business arising from minutes |
- | Trademark policy: Dan Scott, Galen Charlton, and GPLS were to compile a list of any other trademark names or logos and forward that to Tony at the Conservancy. | + | |
- | Jim Corridan asked the question as to whether the state specific names should be trademarked. | + | |
- | Action Item: The SFC will need to investigate the scope of Evergreen Indiana and the Michigan Evergreen project; both Evergreen Indiana and Michigan Evergreen will get information about their projects to the SFC. Bradley will get back to the Board regarding this question. | + | |
- | Proposed Board Composition and Elections: We were to handle this via the mailing list; thread starts at http:// | + | * **Trademark policy**: Dan Scott, Galen Charlton, and GPLS were to compile a list of any other trademark names or logos and forward that to Tony at the Conservancy. Jim Corridan asked the question as to whether the state specific names should be trademarked. |
+ | * **Action Item**: | ||
+ | * **Proposed Board Composition and Elections:** We were to handle this via the mailing list; thread starts at http:// | ||
+ | * Dan suggested that we need to see how the complete set of suggested revisions fits into the existing rules of governance and recommended that we create a draft with the merged changes. | ||
+ | * Lori asked what other groups connected with the SFC do to define the membership. | ||
+ | * Galen remarked that the sustained contributor model already has buy-in from the Board. | ||
+ | * Dan recommended that we draft a mechanism for tracking who is a voting member. | ||
+ | * **Action Item**: | ||
+ | * **Action Item**: | ||
- | Dan suggested that we need to see how the complete set of suggested revisions fits into the existing rules of governance and recommended that we create a draft with the merged changes. | + | ===== New business ===== |
- | Lori asked what other groups connected with the SFC do to define the membership. | + | |
- | Galen remarked that the sustained contributor model already has buy-in from the Board. | + | ==== Documentation licensing ==== |
- | Dan recommended that we draft a mechanism for tracking who is a voting member. | + | (// |
- | Action Item: Dan will pull together a merged draft of the rules of governance. He will incorporate the board elections piece into it. If we don’t use the conference for the voting body, we would need to define the voting membership. | + | For background, most recent thread [[http:// |
- | + | ||
- | Action Item: Galen will research into electronic voting mechanisms and how other projects keep track of voting members. | + | |
- | + | ||
- | Documentation licensing (// | + | |
Galen reported that ESI’s documentation from now on will be Creative Commons share-alike license; this will coincide with the beta release of the software. | Galen reported that ESI’s documentation from now on will be Creative Commons share-alike license; this will coincide with the beta release of the software. | ||
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The Board thanked ESI for their consideration of the matter and the decision made. | The Board thanked ESI for their consideration of the matter and the decision made. | ||
+ | ==== Motion: Conflict of Interest By-Laws ==== | ||
Motion to adopt [[http:// | Motion to adopt [[http:// | ||
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Tony explained that the SFC is also thinking of drafting a conflict of interest policy and are interested in this policy. | Tony explained that the SFC is also thinking of drafting a conflict of interest policy and are interested in this policy. | ||
- | Action Item: Dan will post a link to the rules of governance to the board list. The motion is tabled. | + | * **Action Item**: Dan will post a link to the rules of governance to the board list. The motion is tabled. |
+ | |||
+ | ==== Proposed Participation Guidelines ==== | ||
Proposed " | Proposed " | ||
- | Action Item: Lori would like the Board to respond to the revised participation guidelines on the mailing list. | + | * Action Item: Lori would like the Board to respond to the revised participation guidelines on the mailing list. |
+ | |||
+ | ==== Financial update ==== | ||
- | Financial update | + | (//Dan Scott//) as of 2011-12-20, here is the financial statement of the Evergreen Project:< |
$19, | $19, | ||
$16, | $16, | ||
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Dan stated that these numbers reflect the current state of the Evergreen ledger in the SFC earmarked account, but admitted that he still finds it difficult to interpret the numbers and will ask for some guidance from the SFC. | Dan stated that these numbers reflect the current state of the Evergreen ledger in the SFC earmarked account, but admitted that he still finds it difficult to interpret the numbers and will ask for some guidance from the SFC. | ||
- | Oversight Board Communications reminders: | + | ==== Oversight Board Communications reminders |
We're using the Evergreen Oversight Board mailing list (eg-oversight-board@list.evergreen-ils.org) for archived discussions | We're using the Evergreen Oversight Board mailing list (eg-oversight-board@list.evergreen-ils.org) for archived discussions | ||
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The Evergreen Conservancy alias (evergreen@sfconservancy.org) is used for distribution to members of the Oversight Board and the Conservancy, | The Evergreen Conservancy alias (evergreen@sfconservancy.org) is used for distribution to members of the Oversight Board and the Conservancy, | ||
- | Conference 2012 updates | + | ==== Conference 2012 updates |
Shauna reported that Jono Bacon will be the keynote speaker on Thursday of the conference. | Shauna reported that Jono Bacon will be the keynote speaker on Thursday of the conference. | ||
- | Conference 2013 updates | + | ==== Conference 2013 updates |
* Ben Hyman [[http:// | * Ben Hyman [[http:// | ||
* Ben addressed the down payment question. | * Ben addressed the down payment question. | ||
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Dan apologized for failing to include this proposed amendment as an action item on today' | Dan apologized for failing to include this proposed amendment as an action item on today' | ||
- | Announcements | + | ==== Announcements |
+ | |||
+ | There were no announcements. | ||
The meeting adjourned at 2:25pm. | The meeting adjourned at 2:25pm. | ||
governance/minutes/2011-12-20.1324661820.txt.gz · Last modified: 2022/02/10 13:34 (external edit)