• Ben Hyman, Chair
• Kathy Lussier
• Andrea Neiman
• Yamil Suarez
• Chauncey Montgomery
• Grace Dunbar
• Chris Sharp, Secretary

Regrets: Rogan Hamby, Ben Shum

Minutes: http://evergreen-ils.org/meetings/evergreen/2014/evergreen.2014-08-21-14.03.html

Minutes were approved.

Evergreen vendor listing and related correspondence received (update)

Identified need to clarify current vendor listing policy.

• Grace: Suggestion for publishing community points of contact for vendor selection process.
  • Chris and Andrea expressed willingness to assist
• Chauncey: Suggestion for publishing boilerplate language for vendor selection process tips.
  • Yamil volunteered to assist with creating boilerplate language.
• Chauncey: Concerns about the Oversight Board taking too much responsibility in vendor selection process.
• Yamil: Suggestion to point people to the mailing lists for help selecting vendors.
• Grace: Question about whether the Oversight Board has a place in addressing egregious vendor situations?
• Decision to defer action on vendor policy until Rogan is available.
• Ben: Two Issues:
  • vendor policy
  • framework/boilerplate
• Kathy: Concern about EOB stepping in and giving the impression of endorsing particular vendors.
  • Feeling about being on “shaky footing” or on a “slippery slope”
  • Chauncey: concerns about liability
• Yamil - suggestion to review policy periodically

ACTION Pending: Response to correspondence re: complaint about vendor (Ben)

ACTION: Review policy at next meeting.

ACTION: Yamil will draft boilerplate/FAQ.

• Three coding projects, documentation project, UI project
• Seeing people asking about the project on lists & IRC.
• Interest being shown for all the projects

• Emergency Fund - in Ben’s inbox
• Can we park emergency funds at the SFC?
• Kathy and Ben spoke to SFC - amenable to shaving point from 10% admin fee
• OCLC topic - Rogan has obtained an opinion about sharing OCLC community locally, then with the community
• Chris: Question about 10% charge for SFC services.
• 3% originally
• increase to 10% was approved across all SFC projects
• financial oversight, auditing, legal, housekeeping, insurance, etc.

ACTION Pending: Emergency Fund proposal to SFC for response (Ben)

Plan is to finish pushing final commits today All details will be blogged

http://list.evergreen-ils.org/pipermail/eg-oversight-board/2014-September/000872.html

• $0.32 increase over last month

• Local group hasn’t met with standing conference committee yet.
• Pulling a budget together for the board - waiting for numbers from venue.
• Dates still uncertain but May 13-16 have been proposed.