outreach:meetings:2024-08-07:minutes
Evergreen Outreach Committee Meeting August 7th, 2024 4 p.m. Eastern, 1 p.m. Pacific
Attending: Rogan Hamby, Stephanie Leary, Debbie Luchenbill, Andrea Buntz Neiman (minutes), Kathryn Nesbit
Called to order at 2:02pm ET
- Web Site, Current (Stephanie) -
- New content outline / wireframe – please leave comments and feedback!
- Test site / new WordPress theme – in progress; let Stephanie know if you can't log in
- No update - need to regroup and see what's still pending
- Website Survey - https://docs.google.com/document/d/1ybScblQIHpW8I98jVerRx6KXP4fsLSlctLEXnm3Rlrg/edit?usp=sharing
- Generally approved - Rogan will translate this into a survey & circulate
- Press releases (Katherine)
- Not present; no update
- Social Media (Kathryn)
- Platform discussions
- Rogan is trying to regain control of LinkedIn account
- Instagram is not ideal (we are not visual)
- Kathryn will give reviews & opinions next month
- Hack-A-Way (Rogan)
- We need more rooms sold!
- Board intends to review groups associated with project (Rogan)
- Forthcoming discussion among Outreach and its mission
- Removing old items (fundraising) and focusing on what we actually do (communications)
- Outreach Budget (Rogan)
- Designer for Annual Report
- Social media management tool - Fedica
- Monthly newsletter? Possibly MailerLite.
- Project Management for Outreach (Discussion)
- Tools: Trello, Notion.io, Monday
- Ideally, we should unify tooling with other groups
- Requirements: task lists, assignments, recurring tasks, email reminders, visual display, GSuite integration
- Other needs: cost, number of accounts, ease of management, nonprofit options, task import / export, task discussion tools
- If the board is considering Slack, there are PM tools there as well
- Next month demos:
- Stephanie - Monday
- Rogan - Notion
- Debbie - Trello
- Debbie will get a rubric together for evaluating the PM tool
- Stretch goal: if our tool can mirror tasks to Jira / other tools, even better!
- Outreach: the Gritty Reboot (Discussion)
- Consider working meetings / workshops as needed - concerns about time for these
- Alternate meetings with work sessions?
- Be more focused in meetings!
- Parcel out workload to be achievable each month
Meeting adjourned at 4:52PM ET
outreach/meetings/2024-08-07/minutes.txt · Last modified: 2024/08/07 16:51 by aneiman