The Hack-A-Way is an annual event held mid year respective to the annual Evergreen conference. The original intention was to provide a mid year chance for developers to continue the momentum gained during the annual conference. As the annual conference has become larger and larger the Hack-A-Way has increasingly taken on the role of the opportunity for staff to meet face to face and work through difficult issues.
The Evergreen Hack-A-Way has adopted the same code of conduct and photography policies that are used for the International Conference. Each year a combination of green, red and yellow ribbons are brought for that purpose but barring the presence of a ribbon we expect photographers to ask the preference of any subjects. One exception is the cameras that are often used to broadcast the event to virtual attendees. These cameras are setup to provide a view of the space where speakers may be standing and anyone not wishing to be on screen should take the initiative to sit out of camera angle and organizers will help accommodate any requests. You can read both here: Evergreen Event Photography Policy & Evergreen Code of Conduct If you want to subscribe to the community's Youtube channel and get notified of when broadcasts go live you can do so here: https://www.youtube.com/c/EvergreenLibrarySystem.
The Hack-A-Way is for most, if not all, participants a working event. Although informal we ask that everyone remember that is is a close space for participate and everyone be considerate of the proximity including keeping voices to a reasonable conversational level, not playing music and otherwise create unnecessary distractions or noise during the event.
The proposal process for the Hack-A-Ways is managed by Rogan Hamby. Previously the Hack-A-Way took proposals immediately after the conference each year. As of the 2015 Hack-A-Way the process has been extended out to allow for more planning and for potential hosts to work the event into their budget processes. Currently the 2019 Hack-A-Way will be Indiana and proposals for the 2020 Hack-A-Way are being accepted.
The host facility is expected to provide the following:
- A clean meeting space for 15 - 30 people.
- Working space for laptops.
- A TV, projector or other display.
- Adequate bandwidth for the users
- A few snacks and forms of hydration and caffeine to keep blood sugar and typing up
- Facilitate reasonable hotel accommodations (cheaper is better but no bed bugs)
- Although not required it's become tradition for the host to supply lunches
What a host receives for their labors is good will, recognition, helping move development forward and the adulation of millions (give or take an undetermined integer value).
Locations and times are selected by surveying the developer community after viable dates have been identified by the host. Proposals are encouraged to address some of the requirements but are considered statements of intent rather than needing full contractual details.
The events are self sustaining and do not draw on community funds.
To submit a proposal to host send email to rhamby @ equinox initiative . org
2012: Atlanta, GA
- The first Hack-A-Way was held in Atlanta, GA in 2012 and was kindly hosted by Equinox Software.
2013 Hack-A-Way: Grand Rapids, MI (September 17-19, 2013)
- The second Hack-A-Way was hosted by Calvin College on their campus and in their library in Michigan in 2013. Major accomplishments of the Hack-A-Way in 2013 include setting a final committed course for the new web-based staff client and creation of a responsive designed TPAC.
2014 Hack-A-Way: Rock Hill, SC (September 24-27, 2014)
2015 Hack-A-Way: Boston, MA (November 4-6, 2015)
2016 Hack-A-Way: Indianapolis, Indiana (Nov 2nd - 4th, 2016)
2017 Hack-A-Way: Indianapolis, Indiana (Nov 7th - 9th, 2017)
2018 Hack-A-Way: Atlanta, GA (Nov 5th - 7th, 2018)
2019 Hack-A-Way: Indianapolis, Indiana (Oct 21-23, 2019)
2020 Hack-A-Way: Online (October 26th, 27th and 28th, 2020)
2021 Hack-A-Way: Online (October 25th, 26th and 27th, 2021)
2022 Hack-A-Way: Online (October 24th, 25th and 26th, 2022)